Sr Administrative Assistant

Company Description

As a CBRE Sr. Administrative Assistant, you will provide administrative support to the U.S. Healthcare Capital Markets team. The Sr. Administrative Assistant serves as an operational partner, managing executive calendars, coordinating travel arrangements, supporting team initiatives and investment deal logistics.

The ideal candidate brings organizational excellence, proactive problem solving, and the ability to manage competing priorities with professionalism.

Job Description

• Perform administrative duties including conducting research, updating databases, and preparing collateral materials.
• Manage executive email inbox and communications. Respond to difficult inquiries and provide information. Maintain confidentiality and discretion of all inquiries and information.
• Type, format, and produce documents such as proposals, presentations, correspondence, and standard reports. Draft confidentiality agreements, non-disclosure agreements, and other documents with support of in-house legal counsel.
• Establish and maintain record keeping and filing systems. Manage Microsoft Teams and OneNote repositories for team collaboration. Maintain and update Salesforce (Connector Pro) records and client relationship data.
• Maintain and optimize executive calendar. Schedule appointments and meetings internally and externally with clients and coordinate complex time management.
• Coordinate travel arrangements including flights, hotels, group transportation, conference registration and events, and itinerary management.
• Coordinate and support team & client meetings and events, including scheduling, materials preparation, and follow-up. Coordinate with external partners.
• Organize speaking engagements and presentation logistics.
• Process and submit expense reports and handle year-end reconciliation of team’s expense budget.
• Support deal coordination and transaction-related administrative tasks; including document management and timelines for investment transactions.
• Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
• Evaluate and select solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receive regular but moderate supervision and guidance.

Qualifications

What You’ll Need

• High School Diploma or GED with 2-3 years of job-related experience.
• An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems, required.
• Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
• Ability to explain detailed and complicated information within the team in a clear and concise manner.
• Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with a robust inquisitive mindset.
• General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

We offer a competitive compensation package, complete with benefits (Medical/Dental/Vision/401(k)/Disability/Paid holidays/vacation).

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

About CBRE Group, Inc.

CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm (based on 2024 revenue). The company has more than 140,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage serving, valuations); Building Operations & Experience (facilities management, property management, flex space & experience); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com.

Additional Information

If you require any adjustments or support in connection with your application or the recruitment process, please contact [email protected]. We are committed to ensuring that all candidates can participate fully in the process.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Senior Administrative Assistant position is $72,000 annually and the maximum salary for the position is $78,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. The application window is anticipated to close on 12/1/26 and may be extended as needed. Or to express interest in similar roles, visit CBRE.com/careers. We offer a competitive compensation package, complete with benefits (Medical/Dental/Vision/401(k)/Disability/Paid holidays/vacation).