JobsAdministrative AssistantLos AngelesSr. Administrative Assistant ($35.67 - $44.28)
Irvine Company
Posted today
Sr. Administrative Assistant ($35.67 - $44.28)
Irvine Company · Irvine, California, United States
SAVE THIS JOB
In short
The Senior Administrative Assistant provides executive-level support, including calendar management, travel arrangements, and expense report submission. They also oversee departmental operations, manage document systems, and coordinate interdepartmental communication and vendor relations.
What they're looking for
MUST-HAVE SKILLS
ALSO MENTIONED
Candidates should have at least 2 years of relevant work experience and proficiency in Google Workspace and Microsoft Office. A Bachelor's degree or equivalent experience is preferred for this role.
About the employer
Irvine Company
Creating communities that thrive for generations.
Guided by an unwavering pursuit of excellence since 1864, Irvine Company brings to life neighborhoods and sustainable communities throughout coastal California with a full range of housing, jobs, retail centers, schools, parks and open space.
Read moreShow less
As a master planner and long-term steward, we create places where work, leisure, community, and nature are seamlessly integrated. With meticulous care and continuous refinement, our forward-thinking approach ensures these environments thrive for generations and inspire a life well lived.
- INDUSTRY
- Real Estate
- COMPANY
- Privately Held
- FOUNDED
- 1864
- HEADQUARTERS
- Newport Beach, CA
- SIZE
- 1,001-5,000
- OFFICES
- 1 on LinkedIn
KNOWN FOR
Is your LinkedIn profile ready for roles like this?
A free review of your profile, scored against what Administrative Support roles ask for, and what to fix first.
Questions about this role
- Is this Irvine Company role remote?
- Tagged on site.
- Does it sponsor visas?
- Listed as no visa sponsorship.
- What experience does it ask for?
- Listed as 2-5 years.
The posting, in full
The Senior Administrative Assistant provides executive-level administrative support. Responsibilities include managing schedules, departmental logistics, coordinating interdepartmental communication, and processing all payments and contract requests. Submit check request payments and contract requests for New Development projects, ensuring accurate coding, timely approvals, and adherence to internal processes.
▶ READ THE FULL POSTING▼ CLOSE THE FULL POSTING
Position Summary
The Senior Administrative Assistant provides executive-level administrative support. Responsibilities include managing schedules, departmental logistics, coordinating interdepartmental communication, and processing all payments and contract requests.
Key Responsibilities
- Submit check request payments and contract requests for New Development projects, ensuring accurate coding, timely approvals, and adherence to internal processes.
- Provide administrative support to executives, including calendar management, meeting coordination, monthly expense report submission and booking travel arrangements.
- Plan and manage logistics for departmental and divisional events, activities, and new hire onboarding.
- Administer the department's shared document management system, including folder setup, vendor access, alert configuration, site updates, and project closeout archiving.
- Serve as the point person for interdepartmental communication as well as communication with consultants and vendors.
- Prepare and coordinate departmental documents, including agendas, presentations, memos, meeting minutes, and signature routing.
- Oversee day-to-day departmental operations, including invoice processing, office supply ordering, coordination with the Information Technology (IT) group for department technology needs, and drive and file audits.
Additional Skills
- Proficiency in Google Workspace and Microsoft Office
Preferred Education
- Bachelor's Degree (or equivalent experience)
Preferred Years of Relevant Work Experience
- 2+ years
Additional Requirements
Minimum Qualifications / Other Expectations
Compensation
Base Pay Range: $35.67 - $44.28
Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.
The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.
About Us:
Irvine Company Apartment Communities (a division of Irvine Company) offers a portfolio of more than 125 resort-style apartment communities in coastal California’s most desirable locations: San Diego, Orange County, West Los Angeles and Silicon Valley.
With world-class amenities, resort-like surroundings and an unparalleled commitment to customer service, Irvine Company Apartment Communities redefines the rental-living experience.
We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.
Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.
The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
#LI-Onsite