PT/Temp Administrative Assistant

Job Title: PT/Temporary Administrative Assistant

Department: The Office of Professional Psychology

Job Location: Main Campus, Chestnut Hill, PA

Reports to: Director of PsyD Admissions/Assistant to Department Chair

Status/Hours: Part-time, Temporary, Non-Exempt, 24 hours per week

Shift: Monday through Wednesday 8:30 a.m. - 4:30 p.m.\

Position Summary

Chestnut Hill College is seeking an organized, dependable, and personable Temporary Administrative Assistant to provide administrative support to the Department of Professional Psychology during a maternity leave.

This position supports the day-to-day operations of the department, including assisting faculty, staff, and students; maintaining records; coordinating schedules; and helping with administrative tasks related to the doctoral program, admissions, and clinical training.

The successful candidate will receive guidance and support in learning department-specific procedures and systems. Prior experience in higher education, psychology, or clinical training administration is helpful but not required.

Essential Duties and Responsibilities

• Provide general administrative and clerical support to the Department Chair, faculty, and program staff.
• Respond to routine inquiries and communicate professionally with students, faculty, applicants, and external partners.
• Assist with admissions activities, including processing application materials, scheduling interviews, and preparing correspondence.
• Maintain and organize departmental records, student files, and electronic documents, ensuring accuracy and confidentiality.
• Assist with collecting, entering, and organizing information for departmental reporting and accreditation purposes.
• Support administrative processes related to student internships, clinical placements, and training requirements.
• Coordinate departmental calendars, schedule meetings, and assist with planning program events and student examinations.
• Prepare letters, reports, forms, and other departmental correspondence.
• Assist with ordering supplies, maintaining office materials, and processing routine paperwork.
• Perform other related administrative duties as assigned.

Qualifications

• Associate's degree or equivalent combination of education and relevant administrative experience required; bachelor's degree preferred.
• Previous administrative or office support experience preferred.
• Proficiency in Microsoft Office applications, particularly Outlook, Word, and Excel.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Ability to manage multiple priorities in a busy academic environment.
• Excellent written and verbal communication skills.
• Attention to detail and ability to maintain accurate, confidential records.
• Ability to work independently while collaborating effectively with faculty, staff, and students.
• Flexibility, adaptability, and willingness to learn new systems and procedures.

Interested candidates should submit application materials via ADP Workforce Now HERE. No phone calls, please.

Chestnut Hill College is committed to a culture of diversity, equity, and inclusion as a core value. To foster an inclusive community and support our diverse student body, we embrace equal access. We welcome applications from candidates of all backgrounds, experiences, and perspectives, and encourage applications from groups historically underrepresented in higher education. We are committed to increasing the diversity of the college community and the curriculum.