JobsAdministrative AssistantPittsburghAdmin Assistant - Associate
UPMC
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Admin Assistant - Associate
UPMC · Pittsburgh, Pennsylvania, United States
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In short
The Administrative Assistant provides general clerical support to the Cardiac Admin department, including managing correspondence, files, and office supplies. They are also responsible for maintaining the supervisor's calendar, scheduling meetings, and assisting with report drafting and data compilation.
What they're looking for
MUST-HAVE SKILLS
ALSO MENTIONED
Candidates must have a high school diploma or equivalent and possess a working knowledge of MS Suite and office software. Up to one year of administrative experience is preferred for this role.
About the employer
UPMC
Life Changing Medicine.
UPMC is a world-renowned, nonprofit health care provider and insurer committed to delivering exceptional, people-centered care and community services. Headquartered in Pittsburgh and affiliated with the University of Pittsburgh Schools of the Health Sciences, UPMC is shaping the future of health through clinical and technological innovation, research, and education. Dedicated to advancing the well-being of our diverse communities, we provide nearly $2 billion annually in community benefits, more than any other health system in Pennsylvania. Our 100,000 employees — including more than 5,000 physicians — care for patients across more than 40 hospitals and 800 outpatient sites in Pennsylvania, New York, Maryland, and Ohio, as well as overseas. UPMC Insurance Services covers more than 4 million members, providing the highest-quality care at the most affordable price. To learn more, visit UPMC.com.
- INDUSTRY
- Hospitals and Health Care
- COMPANY
- Nonprofit
- HEADQUARTERS
- Pittsburgh, PA
- SIZE
- 10,001+
- OFFICES
- 1 on LinkedIn
- OPEN HERE
- 12 roles
KNOWN FOR
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Questions about this role
- Is this UPMC role remote?
- Tagged on site.
- Does it sponsor visas?
- Listed as no visa sponsorship.
- What experience does it ask for?
- Listed as 0-2 years.
The posting, in full
UPMC Mercy is hiring a Casual Admin Assistant to support Cardiac Admin! Purpose: Under direct supervision, provides general administrative support to a department or group of professionals. Under direct supervision, provides general administrative support to a department or group of professionals. Orders office supplies and maintains office equipment.
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UPMC Mercy is hiring a Casual Admin Assistant to support Cardiac Admin!
Purpose:
Under direct supervision, provides general administrative support to a department or group of professionals.
Responsibilities
- Under direct supervision, provides general administrative support to a department or group of professionals.
- Orders office supplies and maintains office equipment.
- Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
- Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
- Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
- Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
- Answers, screens, and routes incoming calls and messages. Responds to routine questions.
- Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
- Greets, screens, and directs visitors to appropriate staff member.
- High School diploma or equivalent.
- Up to one year administrative experience preferred.
- Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software
- Ability to use applicable MS Suite products
- Knowledge of business processes and procedures
- Ability to use basic reasoning skills
Licensure, Certifications, and Clearances
- Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran