Administrative Asst I-Director of Residential Services Admin Assistant

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Administrative Asst I-Director of Residential Services Admin Assistant

Job Title: Administrative Asst I

Agency: Health & Human Services Comm

Department: Client Services Administration

Posting Number: 23377

Closing Date: 11/27/2026

Posting Audience: Internal and External

Occupational Category: Office and Administrative Support

Salary Range: $2,606.00 - $3,404.91

Pay Frequency: Monthly

Salary Group: TEXAS-A-09

Shift: Day

Additional Shift: Days (First)

Telework: Not Eligible for Telework

Travel: Up to 5%

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Nonexempt

Facility Location: Corpus Christi State Supported Living Center

Job Location City: CORPUS CHRISTI

Job Location Address: 902 AIRPORT RD

Other Locations:

MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN

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Brief Job Description

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.

The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers

If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

The Administrative Assistant I performs (entry-level) administrative support work in areas such as answering routine calls, receiving mail and packages, disseminating mail and packages, performing errands as needed on and off of campus such as picking up or dropping off mail, supplies, or assisting other areas during staff absence or as required by business need. The Administrative Assistant I participates with inventories, running reports, filling and compiling documents and forms. and other duties as assigned appropriate to work in the department or program. Work involves organizing and maintaining filing and data within computer systems (such as visitor logs, inventory counts, maintenance records) and general administrative support duties such as responding to inquiries and recording calendar events. Works under close supervision with limited latitude for the use of initiative and independent judgment.

Essential Job Functions (EJFs)

Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

Serves as a receptionist for the program administrative office. Answers and directs telephone calls when required. Takes messages in a clear and accurate manner. Greets visitors to the program and model's professional behavior. Fills in preformed documents maintaining accuracy and files approved documents in appropriate database or cabinet. Prepares daily calendar information as requested.

Sorts and files correspondence, reports, purchase orders, summaries, manuals, vouchers, records and other related forms such as daily census, staff or individuals in care activity, other reports as required by department. Compiles, organizes and tabulates data; performs calculations and prepares reports for managers as required such as department inventories such as medical supplies and publications.

Assists in maintaining adequate supplies for the unit. Prepares emergency packages for department supplies as needed. Adequately and appropriately record and process all received purchases. Periodically requires going off campus for purchases. Makes copies, scans documents, files hard copy and electronic data as required.

Assists in receiving mail and delivers mail and maintaining office equipment; retrieves packages as needed; types letters and receiving reports for staff as needed.

Prepares and submits facility work orders as needed. Follows up on work order status and maintains work order reports. Provides clear communication between the unit and maintenance department and outside vendors such as Xerox.

Communicates and distributes all required information regarding department business inquiries, activities and projects to team lead or manager. Ensures communication in the department to appropriate areas (security, director, nursing, QIDP services, psychiatry, etc.). Leads and assists clerks as needed.

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge, Skills and Abilities (KSAs)

Knowledge of office procedures and basic clerical duties.

Skill in the use of Microsoft Office systems to include TEAMs, Outlook, Excel, Word and PowerPoint.

Ability to organize information both orally and in writing.

Ability to utilize various databases effectively.

Ability to communicate accurately and tactfully both orally and in writing.

Ability to prioritize and manage tasks effectively, producing work on time, no or minimal errors.

Ability to effectively use automated office systems, equipment and basic computer software.

Registrations, Licensure Requirements or Certifications

Must possess valid Texas driver’s license or obtain it no later than 90 days after hire date. Applicants with an out-of-state driver’s license must provide an original certified driving record from the state of driving license. Eligible driving record required based on HHSC Fleet Management policy.

Initial Screening Criteria

High school diploma or equivalent.

Experience using automated office systems, equipment and basic computer software.

Administrative assistant or clerk experience preferred.

Additional Information

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE).

Males between the ages of 18 – 25 must be registered with the Selective Service.

All State Supported Living Center Employees are subject to Random Drug Testing.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.