Administrative Assistant Associate

Department Contact: Kathy Shreffler; kshreffl@nmsu.edu

Internal or External Search: External - Open to all applicants

Advertising Summary: DACC, a responsive, accessible, comprehensive, learning-centered community college that provides education opportunities to a diverse community of learners is inviting candidates to apply for the following vacant position:

Position Details

Position Title: Administrative Assistant Associate

College/Division: DACC Dona Ana CC

Department: 940770-DACC ADVANCED TECHNOLOGIES DIV

Location: Doña Ana Community College

Offsite Location (if applicable)

Target Hourly/Salary Rate: 16.83

Appointment Full-time Equivalency: 1.0

FLSA Status: Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Not Applicable

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule: Standard M-F, 8-5 is typical. Occasional need to work until 7:30 pm for advisory committee meetings.

Job Duties and Responsibilities: • Provides office support to Dean, Department Chair, and Faculty.

• Work closely with other admins in the Division.
• Process hires for part time faculty to include new hire paperwork, and offer letters using the

EPAF system

• Organizes meetings as assigned including serving as minute taker, preparing copies of

handouts, ordering refreshments (if appropriate), and notifying attendees.

• Schedules/ organize zoom meetings, and events.
• Creates and tracks travel and team travel documentation (requests and reimbursements).
• Text Book Orders - responsible for submitting required course materials for your department

(on behalf of instructors).

• P-card transactions/ Submits and tracks procurement card receipts
• Creates schedule block charts for semester classes
• Assigns and distributes door codes and key cards to faculty and staff.
• Reserves conference rooms and classrooms as needed.

Qualifications

Required Education and Experience:

High School diploma + 1 years of relevant experience, or higher degree.

Equivalent Qualifications:

Preferred Qualifications:

Banner experience, Bilingual (English/Spanish). Experience in creating and manipulating interactive forms and documents using Adobe Acrobat DC. Experience with hiring, procurement and records retention. Experience using various web and video conferencing software, including Zoom and Microsoft Teams.

Special Certification/Licensure

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.