Administrative Assistant I - Part Time

St. James the Apostle

Job Description

Job Title: Administrative Assistant I Status: Part Time (12 hours per week)

Exemption Status: Non-exempt

Department/Location: St. James the Apostle Parish / Coolidge, AZ

Primary Function: Under the direction of the pastor, business manager, School Principal, or other assigned manager is responsible for providing secretarial and administrative support and for performing other varied functions as necessary in a parish or school. The Employee shall be a minister of the Gospel and Catholic Teaching both academically and behaviorally while at work and in his/her personal life, “…Live in a manner worthy of the call you have received.” (Eph. 4:1)

Essential Duties and Responsibilities

• Recognize and support the unique Catholic Mission of the Diocese by speaking, acting, and instructing consistent with the teachings of the Roman Catholic Church. The employee may not espouse, in word or deed, any doctrine inconsistent with the teachings of the Roman Catholic Church.
• Give evidence of living Gospel values by being an active member of a faith community and being open to the importance of a personal faith journey; strive to model the teaching of Jesus by attitude and example.
• Fosters communication and works collaboratively with all Parish and diocesan employees.
• Assist with and help coordinate the communication and record keeping of funerals, baptisms, and weddings.
• Work with the parish ministry leaders to ensure adherence to Diocese of Tucson Guidelines for the Prevention of and Response to Sexual Misconduct and the diocesan Code of Conduct
• Assist with the orientation and education of new employees and volunteers on the parish safe environment program to ensure clear understanding of requirements including the Mandatory Reporting Law in the State of Arizona
• Maintain parish registry and other records as required.
• Assist with ministry record keeping and communication to parish and families.
• Help maintain schedules and notifications for liturgical events.
• Assist the bulletin editor as needed.
• Provide support to parish personnel as necessary.
• Perform other duties as assigned.

Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.

Required Activities: Walking; sitting; standing; stooping; reaching; talking; handling; hearing; carrying; and keyboarding.

Basic Qualifications

• A working knowledge of, and a strong commitment to the mission of fostering lay leadership in the Catholic Church; must also be a practicing Catholic in full communion with the Church.
• Excellent communications skills, verbal and written; excellent human relations interpersonal skills.
• Exercise courtesy to fellow employees, parishioners, and the public
• Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency.
• Ability to maintain confidentiality.
• Ability to work collaboratively in a team environment; punctuality is always a must; ability to travel locally as required; weekend and overtime work may be required.
• Proficiency in computer technology to include word-processing, spreadsheets, power point, web-based data entry, and internet research; minimum typing skill of 40-50 wpm.
• Professional bearing; clean and neat personal appearance
• Ability to successfully pass a background, criminal history, and credit history check.

Education and Experience

• Associate degree in business or public administration from an accredited institution or equivalent experience
• One years’ experience as a receptionist or secretary in a small, medium, or large firm or equivalent experience

Other/Preferred Skills

• Bilingual (English/Spanish) preferred.

Covenants of Employment

St. James the Apostle Parish is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church and by Arizona state law. Under the “Zero Tolerance Policy”, no one will be knowingly assigned or retained to serve in the Parish when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.