Admin Assistant to Exec Dir

Admin Assistant to Exec Dir

Requisition ID · req38495

Working Title · Admin Assistant to Exec Dir

Position Grade · 10

Position Summary · The Dermatology Department is seeking an experienced, goal-oriented, resourceful and self-motivated Administrative Assistant to the Chair. Under limited supervision, this position will provide operational coordination, administrative support, and project management to the Chair of Dermatology. The selected candidate will also manage, prepare, analyze and oversee high level and sometimes sensitive/confidential reports for department leadership as needed. Responsibilities of this position include but are not limited to serving as primary point of contact for the Chair and Leadership Team, scheduling and meeting coordination; coordinating travel; composing correspondence; managing administrative data; consolidated electronic tracking of information; development and implementation of administrative processes, procedures and systems; processing payments and reimbursements; and supporting Derm faculty. This position will also be responsible for the department’s Social Media presence and electronic by-annual newsletter – strong online creativity is important. In-conjunction with Derm ECHO Medical Director, coordinate Derm ECHO sessions. Will work in partnership with the Department Administrator to facilitate faculty and staff recruitment, hiring, and onboarding processes. Our team works in a collegial environment, to support faculty, residents and staff who provide dermatology services at UNMH and SRMC. We are committed to providing education for Medical Students, Residents and Visiting Rotators. See the Position Description for additional information.

Conditions of Employment

Minimum Qualifications · High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications · Preferred Qualifications Experience in an academic medical center, healthcare organization, or higher education setting. Familiarity with university financial, procurement, HR, and timekeeping systems. Experience supporting faculty and executive leadership. Experience coordinating educational programs, CME activities, or professional events. Experience managing social media platforms and creating newsletters or marketing materials. Supervisory experience. Strong online presence creativity. Exceptional customer service and interpersonal skills. Strong attention to detail and commitment to accuracy. Ability to manage confidential information with professionalism and discretion. Effective project coordination and organizational abilities. Ability to adapt to changing priorities and deadlines. Strong initiative and problem-solving skills. Ability to build positive working relationships across departments and external partners.

Additional Requirements

Campus · Health Sciences Center (HSC) - Albuquerque, NM

Department · Dermatology Administration (627B)

Employment Type · Staff

Staff Type · Regular - Full-Time

Term End Date

Status · Non-Exempt

Pay · Hourly: $19.76 - $26.85

Benefits Eligible · This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement · As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required · Yes

For Best Consideration Date

Eligible for Hiring Incentive · No

Eligible for Remote Work · Yes

Eligible for Remote Work Statement · This position is eligible for a remote work agreement (RWA) after completion of probationary period.

Application Instructions · Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. A complete application will consist of the following: A complete on-line application Cover letter References Please describe in your cover letter how you meet the preferred qualification for the position. Include three references in your resume. The references must be former supervisors. Finalist should be prepared to provide official education transcripts of selected for hire.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details. The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.