Senior Financial Analyst - ICTS Coordinator Core

The senior financial analyst will be an integral member of the research team in the Institute for Clinical and Translational Science (ICTS). This position is responsible for performing complex accounting functions, auditing clinical trial financial reports, negotiating clinical trials budgets, assisting Principal Investigators and others with budget writing within the clinical trial operations of the ICTS Research Coordinator Core. The position independently addresses complex, non-routine clinical trial financial issues, provides financial recommendations to stakeholders, and serves as a resource for interpretation and improvement of research financial processes.

Duties to include but not limited to:

Financial Oversight and Budgeting

• Provide clinical trial budget oversight, conduct analysis of financial information to assist with trial budget preparation.
• Review, analyze and audit accounts and reports to verify compliance with source of funding guidelines.
• Monitor and reconcile account expenditures, irregularities, answer inquiries regarding usage and status of accounts; advise in usage and status of account; provide recommendations and implement corrective action.
• Assist and advise granting agency auditors, principal investigators and staff in periodic, intermittent, and terminal account reviews. Responsible for opening and closing accounts.
• Analyze and prepare monthly statement reports; maintain database record-keeping system to track all expenses and revenues. Moderate knowledge of financial systems. Assist in the development of financial proformas for financial planning.
• Obtain and analyze statistical data for use in reports and presentations.
• Independently evaluate complex financial trends, variances, and exceptions; develop financial recommendations and, when applicable, proformas to support planning and decision-making.
• Maintain account balances and reconcile differences between various account balances and external sources.
• Respond to financial inquiries from key stakeholders.
• Contribute to implementation of policies and procedures related to accounting and reporting standards and practices. May perform external reporting requiring compliance with reporting standards.

Financial Analysis, Reporting and Systems Management

• Complete routine recurring account reconciliations pertaining to patients on clinical trials.
• Prepare and submit invoices for services rendered by faculty and staff (i.e., protocol administration and data management services); monitor outstanding accounts and routine account reporting.
• Answer questions; obtain and input information; assure information is current and accurate.
• Prepare financial reports on a monthly, quarterly, and/or semi-annual basis; prepare ad-hoc financial reports per request.
• Develop and communicate complex or non-routine financial and operational reports that require analysis of trends, exceptions, and financial implications for departmental and institutional stakeholders.
• Coordinate with Research Billing Compliance (RBC) Office with filtering and assigning patient expenses to insurance or industry sponsor in accordance with the budget and using EPIC, Tableau, and Oncore. Serve as liaison with the Joint Office of Compliance regarding billing compliance issues.
• Apply advanced knowledge of applicable financial and clinical trial management systems to evaluate complex budgets, model financial scenarios, and resolve non-routine issues.

Budget Analysis/Contract Preparation

• Consult with principal investigators, department grant accountants, and administrators on budget submissions for clinical research studies with external financial support (private industry, federal or philanthropic grants).
• Prepare, analyze and negotiate clinical trials budgets with industry sponsors and/or consortiums and cooperative groups.
• Serve as liaison to University Counsel, accounting offices, faculty, staff, and industry representatives.
• Prepare documentation; submit routing forms and obtain contract approvals as required; monitor and follow up as appropriate.

Leadership and Training

• Participate in internal and external training and educational opportunities related to clinical trial billing, budgeting, and best practices.
• Advise and educate faculty, staff, and others on policies, procedures and accounting regulations.
• Recommend and assist with the development and delivery of training or guidance for faculty and staff on complex clinical trial financial processes and related University policies.
• May provide training, oversight and functional and/or administrative supervision for staff.
• Lead and oversee process improvement projects.

Compliance with Policies, Regulations and Laws and Operational Oversight

• Participate in assigned workgroups and committees charged with reviewing ICTS clinical research administrative level finances and practices in clinical research, CTMS committees; provide recommendations and implement change as appropriate.
• Participate in both internal and external multidisciplinary workgroups contributing to clinical trial billing and budgeting best practices.
• Contribute to implementation of financial policies, procedures and guidance document related to account management, reporting practices, and clinical trial financial workflows.
• Advise departmental or college-level stakeholders on complex clinical research financial policy questions; recommend improvements to procedures and support implementation of approved changes.

Transaction Processing

• Transaction processing is minimal and may include review of transactions initiated by others when related to financial analysis or oversight.

About ICTS: The Institute for Clinical and Translational Science (ICTS) at the University of Iowa was approved by the Iowa Board of Regents in 2007 to support the work of investigators involved in clinical and translational science. Our mission is to accelerate translational science through programs to develop the translational workforce, to promote engagement of community members and other stakeholders, to promote research integration across the lifespan, and to catalyze innovative clinical and translational research. These efforts will lead to the development of novel therapies and healthcare delivery strategies, the integration of translational research and clinical practice, and, ultimately to measurable improvements in the health of Iowa and the nation.

Percent of Time: 100%25

Pay Grade: 4B

https://hr.uiowa.edu/pay/guide-pay-plans

Benefits Highlights

-Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans

-For more information about Why Iowa?, click here

Required Qualifications

• Bachelor’s degree in Business Administration or Accounting or an equivalent combination of education and experience.
• 3+ years accounting and/or financial experience.
• 1 year minimum clinical research financial management.
• Experience managing complex information requiring strong attention to detail.
• Excellent written, verbal and interpersonal communication skills.
• Demonstrated proficiency and knowledge of accounting practices and computer software applications, including Microsoft Word, Excel and various databases.

Desirable Qualifications

• Experience with University insurance and/or billing processes.
• Experience with or knowledge of clinical trials/human subject research.
• Experience preparing and negotiating clinical trial budgets.
• Medical Terminology
• Experience with University of Iowa accounting financial systems and clinical trial management software.
• Knowledge of University of Iowa business policies, procedures and regulations.

Application Process

In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:

Resume

Cover Letter

Job openings are posted for a minimum of 7 calendar days and may be removed from positing and filled any time after the original posting period has ended.

Successful candidates will be required to self -disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.Hybrid within Iowa: This position is eligible for a combination of on-campus and remote work. Remote work must be performed at a location within the state of Iowa and comply with the remote work program and related policies.

For additional questions, please contact Amy Stewart at amy-stewart@uiowa.edu

This position is not eligible for University sponsorship for employment authorization.