Executive Assistant

The Executive Assistant is responsible for managing administrative and operational support for executive leadership, ensuring efficient communication, organization, and coordination across the company's parking operations.

Key Responsibilities

• Provide direct administrative and organizational support to the President and senior leadership team of the parking management company.
• Manage executive calendars, appointments, meetings, travel arrangements, and daily priorities to support efficient business operations.
• Monitor emails and correspondence, prepare responses as appropriate, and ensure time-sensitive matters related to parking operations, clients, and business priorities are addressed promptly.
• Prepare executive presentations, operational reports, meeting agendas, correspondence, and other business documents.
• Coordinate leadership meetings, document key decisions, maintain important-item lists, and follow up to ensure commitments and operational objectives are met.
• Maintain confidential company records, vendor contracts, client agreements, business documents, and executive files.
• Anticipate executive needs, identify potential operational or administrative challenges, and proactively recommend solutions.
• Serve as a trusted liaison between executive leadership, upper management, clients, vendors, and property owners.
• Help ensure operational updates, deadlines, performance expectations, and business priorities are communicated clearly to the appropriate team members.
• Assist leadership with process improvements, parking operations initiatives, and special projects designed to enhance efficiency and overall business performance.
• Review vendor and client contracts and service agreements to ensure accuracy, completeness, and compliance with company policies, identify discrepancies and coordinate to resolve issues.
• Support the coordination of parking operations, vendor services, and administrative processes to promote consistent service delivery across parking facilities.
• Assist with tracking operational performance, contract deadlines, vendor deliverables, and other key business priorities as directed by executive leadership.

Required Qualifications

• Bachelor's degree preferred, Office Administration, or equivalent professional experience.
• 3 to 5 years of experience in executive assistance, administrative support
• Proven experience supporting executive leadership and coordinating administrative activities across multiple departments or locations.
• Strong organizational and time-management skills, including calendar management, meeting coordination, travel arrangements, and task prioritization.
• Excellent attention to detail, with the ability to manage multiple responsibilities and competing deadlines.
• Strong written and verbal communication skills, with the ability to interact professionally with executives, employees, clients, and vendors.
• Ability to handle confidential information with discretion, professionalism, and sound judgment
• Strong problem-solving skills and the ability to anticipate needs, resolve issues, and follow through on assigned tasks.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Ability to work independently, demonstrate initiative, and provide proactive support to executive leadership.
• Ability to support administrative and operational needs across parking locations as required.
• Ability to thrive in a fast-paced environment where priorities and deadlines may change.

Work Environment and Why Join Us

• Salary starting $85 to $95K
• On-site- 1st shift
• Eligible for benefits, PTO after 90 days and 401K after 6 months
• Fast-paced, team-oriented environment
• Growing company with advancement opportunities
• Opportunity to build long-term client relationships
• Supportive team and operational backing
• Excellent earning potential for motivated individuals

We will run a 10 year background check.