Executive Assistant

Central Ohio Youth for Christ (COYFC) is seeking a highly organized, proactive, and mission-minded Executive Director Administrative Assistant to provide essential administrative and organizational support to the Office of the Executive Director (OED).

This individual will play a key role in advancing the mission of Central Ohio Youth for Christ, including its affiliates and subsidiaries, by helping facilitate the accomplishment of the Executive Director's goals and organizational priorities.

The ideal candidate is detail-oriented, relational, dependable, and able to anticipate needs, manage competing priorities, and handle confidential information with discretion. This role requires someone who enjoys serving others, building relationships, and helping ministry leaders operate effectively.

Key Responsibilities

Executive Director Administrative Support

• Manage the Executive Director's calendar, schedule meetings, and coordinate appointments with donors, ministry partners, staff, and community leaders.
• Coordinate travel arrangements, visitations, tours, demonstrations, and special engagements.
• Help manage deadlines, projects, and board-related responsibilities.
• Protect and prioritize the Executive Director's time for strategic planning, writing, office work, and ministry priorities.
• Provide general administrative assistance, including correspondence, mailings, errands, and other organizational needs.

Executive Office Communication

• Monitor the Executive Director's email and phone messages, helping ensure timely responses and appropriate follow-up.
• Respond to communications on behalf of the Executive Director when appropriate.
• Partner with the Executive Director and Leadership Cabinet to coordinate organization-wide communications.
• Help ensure effective communication and information flow throughout the organization.

Board Communication and Administration

• Maintain the Board of Directors' calendar, including meetings, retreats, and special events.
• Manage and maintain the Board portal and related records.
• Assist the Board Chairperson with meeting preparation, logistics, and hospitality arrangements.
• Record and distribute meeting minutes.
• Maintain accurate Board documentation in accordance with organizational and compliance requirements.

Leadership Cabinet Communication and Administration

• Coordinate Leadership Cabinet meetings, retreats, and other scheduled activities.
• Record and maintain Leadership Cabinet meeting minutes.
• Maintain Leadership Cabinet portals, records, shared drives, and related resources.
• Manage the chapter-wide calendar of events on behalf of the Leadership Cabinet.
• Provide administrative support for additional Leadership Cabinet and Executive Director initiatives.

Chapter Compliance and Special Projects

• Coordinate hospitality for organizational guests and ministry partners.
• Oversee the annual Youth for Christ USA Credentialing process.
• Coordinate regional and national responsibilities and initiatives on behalf of the Executive Director.
• Support chapter fundraising events, volunteer recruitment, and other ministry activities.
• Assist with special projects and organizational initiatives as assigned by the Executive Director or Leadership Cabinet.

Spiritual Responsibilities

As a faith-based organization, Central Ohio Youth for Christ and its affiliates are committed to a shared Christian mission, theological foundation, and set of values.

All employees are expected to consistently represent and uphold the organization's religious mission and beliefs, both in the workplace and in the broader community. Spiritual responsibilities include:

• Articulating and upholding COYFC's religious beliefs and practices, as outlined in its Statement of Faith and Mission.
• Representing the Christian mission and message of Youth for Christ through personal conduct and professional responsibilities.
• Being willing to lead and participate in distinctly Christian activities, including devotional times, worship, and prayer.
• Seeking God's guidance and wisdom through prayer and meditation for the organization, its leadership, and ministry initiatives.

Ideal Candidate Qualifications

The successful candidate will demonstrate:

• Strong organizational, administrative, and time-management skills.
• Excellent written and verbal communication abilities.
• A high level of professionalism, discretion, and confidentiality.
• The ability to anticipate needs, take initiative, and work independently.
• Strong interpersonal skills and the ability to build positive relationships with staff, board members, donors, volunteers, and ministry partners.
• Proficiency with Microsoft Office, Google Workspace, calendar management, and online collaboration tools.
• Strong attention to detail and the ability to manage multiple projects and competing deadlines.
• A heart for Christian ministry and a passion for advancing the mission of Youth for Christ.

The Opportunity

This is an opportunity to make a meaningful impact behind the scenes of a ministry that is committed to reaching young people with the hope and love of Jesus Christ.

The Executive Director Administrative Assistant is more than an administrative role. It is a position of service, stewardship, and ministry partnership that helps equip organizational leadership to focus on the mission of reaching young people for Christ.