Executive Administrative Assistant

Company Description

In the heart of Knox Street, a bold new way of life is taking shape. A revolutionary destination that will transform Dallas forever, The Knox, Auberge Collection will debut in 2026 as the city’s most captivating new address, a tapestry of bold design envisioned by the internationally acclaimed Martin Brudnizki Design Studio. The hotel offers 140 artfully imagined guest rooms and suites, each layered with texture, glamour, and character. Guests drift between four distinctive dining and drinking venues, from an all-day salon and terrace to the magnetic hum of a hidden cocktail lounge and lively pool garden. A collection of beautifully appointed event spaces each designed for intimate gatherings and grand celebrations alike—offers an elegant backdrop to host the city’s most memorable moments. The hotel will introduce a signature Wellbeing by Auberge concept, where skin-health rituals meet cutting-edge therapies in a convivial yet serene setting.

For more information: https://auberge.com/the-knox/

Follow The Knox on Instagram @theknoxauberge

Job Description

The Executive Administrative Assistant provides high-level administrative and organizational support to the Regional Vice President, General Manager. This on-site role helps the Executive Office operate smoothly through careful coordination, sound judgment, polished communication, and discreet handling of confidential information.

• Manage complex calendars, schedule appointments, coordinate meetings, and resolve conflicts as priorities change.
• Prepare, format, proofread, and organize correspondence, presentations, reports, agendas, meeting notes, and other executive materials.
• Coordinate domestic and international travel arrangements, itineraries, ground transportation, and related expense documentation.
• Organize leadership meetings and property visits, including room reservations, materials, technology, catering, and follow-up actions.
• Screen, prioritize, and route incoming calls, messages, requests, and meeting invitations; respond on behalf of the executives when authorized.
• Maintain organized electronic and physical records, contact lists, calendars, and confidential files using appropriate access controls.
• Track deadlines, commitments, approvals, and action items; follow up with relevant leaders to support timely completion.
• Use discretion and sound judgment when handling sensitive business, personnel, financial, and guest-related information.
• Provide a courteous, polished point of contact for team members, owners, business partners, and guests who interact with the Executive Office.
• Anticipate administrative needs, identify scheduling or communication concerns, and recommend practical solutions.
• Coordinate guestroom, dining, spa, and experience reservations at the direction of the Executive Office, including special requests and follow-up.
• Manage the donation and gift certificate process, including requests, approvals, issuance, tracking, and recordkeeping

Qualifications

• At least five years of administrative or executive support experience, including direct support for senior leaders; this is not an entry-level position.
• Demonstrated ability to manage competing priorities, complex calendars, details, and deadlines with accuracy and follow-through.
• Able to handle confidential information with discretion, integrity, and sound judgment.
• Strong written and verbal communication skills and professional interpersonal presence.
• Proficiency with Google Workspace or comparable productivity tools, including calendar, word processing, spreadsheet, and presentation application.
• Able to work independently, anticipate needs, adapt to changing priorities, and remain composed in a fast-paced environment.
• Guest service experience is a plus; luxury hospitality experience is especially valuable.

Additional Information

About Auberge Collection

Auberge Collection is a portfolio of extraordinary hotels, resorts, residences and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine, innovative wellbeing, and gracious yet unobtrusive service. With 30 one-of-a-kind hotels, resorts, and residences, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations.

For more information: auberge.com

Connect with Auberge Collection on Instagram, TikTok, Facebook, and LinkedIn @Auberge and #AlwaysAuberge

About Friedkin

Friedkin is a privately held family of global brands spanning automotive, entertainment, hospitality, investments, and sports.

Founded in 1969 and headquartered in Houston, Texas, the company is led by Chief Executive Dan Friedkin, and united by a mission to build breakthrough brands that redefine the status quo.

The Friedkin portfolio includes Gulf States Toyota, 30WEST, Accelerated Solutions Group, AS Roma, Ascent Automotive Group, Auberge Collection, Congaree, Copilot Capital, Diamond Creek, Everton Football Club, GSFSGroup, Imperative Entertainment, Legendary Expeditions, NEON, Northside Lexus, Pursuit Sports, The Friedkin Group International, USAL and Westside Lexus.

For more information, please visit www.friedkin.com

The Knox Hotel Employer LLC is an Equal Opportunity Employer, M/F/D/V. The Knox Hotel Employer LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, The Knox Hotel Employer LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training

Job Type: Non-Management