Executive Assistant - Office Management

Position Summary

TIC Solutions is seeking an Executive Assistant - Office Management to provide high-level administrative support to designated C-suite executives while overseeing the day-to-day operations of our Houston office.

This role combines proactive executive support with hands-on office management.

The successful candidate will anticipate needs, manage competing priorities, exercise sound judgment, and maintain confidentiality while creating a welcoming, organized, and professional workplace.

Responsibilities

Executive Support

• Provide proactive administrative support to designated C-suite executives, helping them manage their time, priorities, and commitments effectively.
• Manage complex calendars, coordinate appointments, and resolve scheduling conflicts with sound judgment and attention to business priorities.
• Coordinate executive meetings, including scheduling, preparing agendas, compiling and distributing materials, recording minutes, and tracking follow-up items.
• Prepare and edit correspondence, reports, presentations, and other documents with accuracy and professionalism.
• Coordinate business travel, including transportation, accommodations, detailed itineraries, and changes as needed.
• Prepare and submit executive expense reports.
• Organize information and maintain contact lists and records to support timely access and follow-through.
• Serve as a professional point of contact for internal and external stakeholders.
• Handle sensitive and confidential information with discretion.

Office Management

• Welcome visitors and employees, serving as the professional first point of contact and addressing day-to-day office requests.
• Oversee daily office operations, maintaining an organized, clean, and professional workplace.
• Serve as the primary contact for building management and office vendors; coordinate maintenance, repairs, and service requests through resolution.
• Manage vendor relationships, track contract renewals and service performance, and ensure compliance, insurance, and safety requirements are met.
• Coordinate office layouts, seating assignments, workspace moves, and office access/security systems, obtaining approvals as required.
• Order and replenish office, kitchen, and emergency supplies; coordinate equipment maintenance and obtain spending approvals as required.
• Keep conference rooms, common areas, the kitchen, and storage spaces organized and ready for use.
• Coordinate onboarding logistics, including workspace setup, supplies, and welcome materials.
• Plan office events, team lunches, celebrations, holiday activities, and employee engagement initiatives; assist with larger company events and conferences as needed.
• Manage incoming and outgoing mail, packages, and deliveries.
• Coordinate meeting room setup, catering, refreshments, and cleanup; ensure audiovisual and videoconferencing equipment is ready and work with IT to resolve issues.

Special Projects

• Support executive and company initiatives through research, information gathering, document preparation, and coordination.
• Perform other related duties as assigned.

Requirements

Required

• At least five years of relevant administrative experience, including experience supporting C-suite executives.
• Experience coordinating office operations, facilities, vendors, or workplace services.
• Strong proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time-management skills, with the ability to balance executive priorities and daily office needs.
• Ability to work independently, anticipate needs, and deliver accurate, thorough work with minimal direction.
• Demonstrated discretion, sound judgment, and professionalism when handling confidential information.
• Strong written and verbal communication skills and the ability to work effectively with executives, employees, vendors, and external contacts.
• Exceptional attention to detail, follow-through, and problem-solving skills.
• A proactive, adaptable, and service-oriented approach in a fast-paced environment.

Preferred

• Associate degree or higher in Business or related field; desired but not required.
• Experience supporting multiple senior executives.
• Experience supporting executives within a public company.
• Proficiency with OneDrive and SharePoint.

Company Overview and Benefits

At TIC Solutions, we do work that matters. As a leading provider of critical asset integrity and engineering solutions, we help keep essential industries operating safely, reliably, and efficiently across North America and beyond. From infrastructure and energy to industrials and renewables, our work supports the communities where we live and work every day.

With more than 11,000 employees across 200+ locations, TIC Solutions combines global scale with local expertise, creating opportunities for employees to build meaningful careers while making a real impact. Our teams are driven by safety, innovation, collaboration, and technical excellence, and we are committed to investing in our people through growth opportunities, hands-on experience, and a strong culture of support and accountability.

Benefits

• Competitive Salary
• Medical, dental, and supplemental insurance
• 401K Plan
• Paid Holidays
• Paid Time Off
• Employee Assistance Program
• Company paid Life & AD&D
• Employee stock purchase plan