Executive Administrative Assistant / Workflow Coordinator

Overview

Join a team where innovation meets mission. Our AI, cloud, cyber, and modernization solutions save agencies thousands of hours, safeguard national security, and strengthen health and humanitarian missions worldwide. With more than 1,700 team members, 1,500 AI and data experts, and 100 prime contracts, we deliver at scale and with purpose.

We have been recognized as a Top Workplace by The Washington Post for six consecutive years and named to the Inc. 5000 list of fastest-growing private companies in 13 of the past 14 years. Credence offers a welcoming environment for those looking to grow and make a meaningful impact. We encourage employees to push boundaries and help solve critical, world-changing federal challenges.

Position Summary

Credence has an immediate need for an Executive Administrative Assistant / Workflow Coordinator provides mission-critical administrative, operational, and document-management support within a Department of War (DoW) / U.S. Space Force (USSF) environment. This role serves as the central operational hub of the office—handling executive communications, managing workflow tracking tools, preparing technical military documentation up to the Secret level, coordinating visitor protocol, and maintaining daily facility and document security standards.

This role requires strict adherence to DoD administrative standards, exceptional attention to detail, and consistent, proactive coordination across multi-stakeholder teams.

Responsibilities include, but are not limited to the duties listed below

• General Office Administration & Visitor Support
• Serve as the frontline point of contact for the office, professionally answering and routing phone inquiries and greeting high-level military and civilian personnel.
• Plan, schedule, and administratively prepare for executive meetings, conferences, and working groups across both in-person and secure virtual collaboration platforms.
• Manage room reservations, distribute agendas, set up presentation displays, and ensure conference spaces are fully operational prior to start times.
• Compile and deliver a Monthly Status Report (Contract Data Requirements List - CDRL A001) documenting completed tasks, ongoing administrative actions, and fulfillment of contract deliverables.
• Workflow Management & Tasker Tracking
• Serve as the primary workflow administrator utilizing the Task Management Tool (TMT) to ingest, coordinate, analyze, route, consolidate, and monitor incoming taskers, action items, and suspenses.
• Use Microsoft Office Suite tools (Excel, Word, PowerPoint, SharePoint) to maintain real-time daily tracking matrices for internal office taskers up to and including the Secret level.
• Attend assigned meetings to capture, document, and track all assigned action items to final resolution.
• Provide comprehensive daily status briefings and written reports to Government leadership outlining active task progress, approaching deadlines, and completed assignments.
• DoD & Space Force Document Preparation
• Draft, format, proofread, and standardize formal staff packages, briefings, talking papers, staff studies, point papers, white papers, and executive slide decks in accordance with DoD and U.S. Space Force publishing and correspondence manuals.
• Ensure all written products adhere to security classification guidelines (up to Secret), technical accuracy, standard military grammar, and appropriate staff protocols.
• Coordinate cross-functional staff package reviews to ensure stakeholder concurrence prior to submission to executive leadership.
• Facility Support & Security Compliance
• Ensure the physical security of all assigned workspaces at the close of each business day, including locking exterior/interior suite doors, securing classified containers, and shutting down designated electronic equipment.
• Enforce security protocols regarding information management: ensure unclassified files are properly organized within the Electronic Filing Plan (EFP) on Government networks, and all classified materials are secured inside GSA-approved security containers/safes.
• Maintain clean, organized meeting spaces free of clutter, loose documents, and debris, while ensuring office printers and supply stations remain fully stocked.

• Must hold an Active Secret Security Clearance.
• Bachelor's Degree is required/ Master's degree (preferred)
• Must be able to work On-Site: This role requires working physically on-site 100% during designated core business hours.
• Experience: Must have a minimum of 3–5 years of executive-level administrative, workflow, or office operations experience, preferably within a DoW, military branch (USAF/USSF), or defense contractor environment.
• Workflow Systems: Demonstrated operational proficiency with the Task Management Tool (TMT) or an equivalent military suspense-tracking system.
• Technical Skills: Must have advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
• Communication Skills: Demonstrated ability to articulate complex matters clearly and concisely, both orally and in writing, with rigorous technical accuracy.
• Security & Records Hygiene: Solid understanding of DoW operational security (OPSEC), information safeguarding procedures, and electronic records management systems.

Preferred Qualifications

• Prior experience supporting headquarters or direct reporting units within the U.S. Space Force or U.S. Air Force.
• Direct familiarity with Air Force/Space Force correspondence standards (Tongue and Quill, AFH 33-337).
• Associate’s or Bachelor’s degree in Business Administration, Information Management, or related field.

Salary Range: $160,000 to $180,000 annually. Actual compensation will be determined based on the selected candidate's experience, education, certifications, skills, and overall qualifications.

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development