Executive Assistant

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About the Role

We are looking for an exceptional Executive Assistant to work directly with our CEO, acting as their trusted right-hand person and strategic partner.

This is much more than a traditional Executive Assistant role. While the position will include responsibility for managing the CEO’s calendar, travel and day-to-day priorities, the successful candidate will play a critical role in helping the CEO operate effectively, make the best use of their time and drive the business forward.

You will act as an extension of the CEO, providing a combination of strategic, operational and administrative support. You will have visibility across the business, work closely with senior leadership and key stakeholders, and help ensure that priorities are translated into action.

The ideal candidate is highly intelligent, commercially minded, exceptionally organized and proactive. They have outstanding judgement, understand how to operate in a fast-paced executive environment and are confident making decisions, solving problems and managing sensitive situations with discretion.

Key Responsibilities

Strategic Partnership & CEO Support

• Proactively manage the CEO’s time, ensuring focus remains on the most important business objectives.
• Anticipate the CEO’s needs, identify potential challenges and take action before issues arise.
• Prepare the CEO for key meetings, decisions and engagements, ensuring they have the right information, context and briefing materials.
• Exercise independent judgement in managing competing demands and determining what requires the CEO’s attention.

Business Operations & Executive Coordination

• Act as a central coordination point between the CEO and the senior leadership team.
• Drive follow-up on key business initiatives, strategic projects and executive priorities.
• Ensure important decisions are documented, communicated and progressed.
• Support the coordination of leadership meetings, executive offsites, board meetings and strategic planning sessions.

Communication & Stakeholder Management

• Build strong relationships with the senior leadership team, board members, investors, clients, partners and other key contacts.
• Manage communications on behalf of the CEO, drafting correspondence, presentations, briefing notes and executive communications.
• Understand the importance, context and sensitivity of different relationships and communications.
• Handle confidential and sensitive information with the highest level of discretion.

Executive Office & Information Management

• Manage the CEO’s inbox, identifying priorities, filtering requests and ensuring important matters receive appropriate attention.
• Prepare agendas, briefing packs, presentations, reports and other executive materials.
• Ensure the CEO has visibility of key developments, emerging issues and important business matters.
• Maintain effective systems for tracking commitments, priorities, decisions and follow-up actions.

Calendar, Travel & Logistics Management

• Own and proactively manage the CEO’s complex calendar, balancing strategic priorities, internal meetings and external commitments.
• Coordinate domestic and international travel, including itineraries, accommodation, transport and meeting logistics.
• Anticipate logistical challenges and proactively develop contingency plans.
• Manage expenses, invoices and administrative requirements associated with the CEO’s office.

Special Projects & Strategic Initiatives

• Coordinate cross-functional initiatives requiring input from multiple departments.
• Support business planning, organizational initiatives and strategic priorities.
• Step into emerging priorities and challenges, providing flexibility and support wherever the CEO needs it most.

Skills, Experience & Attributes

We are looking for someone who combines exceptional executive support skills with commercial awareness, emotional intelligence and a strong sense of ownership.

Experience

• Significant experience supporting a CEO, Founder, President or other senior executive in a complex, fast-paced business environment.
• Experience managing complex priorities, sensitive information and multiple competing demands.
• Demonstrable experience coordinating projects and driving actions through to completion.

Core Skills

• Exceptional organizational skills and attention to detail.
• Outstanding written and verbal communication skills.
• Strong commercial awareness and an understanding of business priorities.
• Excellent judgement, discretion and decision-making ability.
• Highly proactive, resourceful and solutions oriented.
• Ability to synthesize complex information and communicate it clearly.
• Strong project management and stakeholder coordination skills.
• Advanced proficiency in Microsoft Office and relevant business productivity tools.
• Ability to operate independently, prioritize effectively and manage ambiguity.

Our Benefits

• Benefits eligibility begins on the first day of the month following your date of hire (health, dental, vision, life and other voluntary programs)
• 401(k) Plan
• Company sponsored Life insurance, AD&D and Disability benefits with option to buy up
• Commuter, Health Savings Account (HSA) and Flexible Spending (FSA) accounts
• Family Care (back-up child and elder care) benefit Programs
• Additional voluntary benefit programs available such as critical care, accident and pet insurance.

Salary Range: $95-110k

Avon is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law.