Executive Assistant

We are seeking an experienced Executive Assistant to provide comprehensive support to senior leadership within the Compliance department at Cantor Fitzgerald Securities, New York, NY. This highly visible role requires exceptional organizational skills, sound judgment, discretion, and the ability to manage competing priorities in a fast-paced environment. The successful candidate will serve as a trusted partner to leadership, helping drive efficiency, coordination, and execution across a broad range of business activities.

Responsibilities

• Manage complex and frequently changing calendars, scheduling meetings and ensuring priorities are appropriately balanced and coordinated.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and expense reporting.
• Screen and prioritize incoming communications and correspondence, drafting responses as needed.
• Prepare meeting materials, agendas, presentations, briefing documents, and follow-up items.
• Organize and coordinate internal and external meetings, executive offsites, board-related meetings, and special events.
• Schedule and manage conference calls, video conferences, and multi-party meetings across global time zones, taking ownership of logistics and ensuring all participants are properly briefed.
• Track key initiatives, action items, and deliverables on behalf of the executive.
• Serve as a liaison between the executive and internal stakeholders across business divisions and corporate functions, as well as clients, business partners, and external stakeholders.
• Assist with preparing reports, presentations, and executive communications.
• Support special projects and strategic initiatives as needed.
• Exercise discretion and professionalism when handling confidential and sensitive information.
• Manage expenses, invoices, approvals, and other administrative functions, maintaining organized records, files, and documentation.
• Continuously identify opportunities to improve processes, efficiency, and administrative workflows.

Qualifications

• 7+ years of Executive Assistant experience supporting senior executives, preferably within financial services, investment banking, or a similarly fast-paced environment.
• Demonstrated ability to manage complex calendars and executive priorities.
• Exceptional organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to exercise discretion and maintain confidentiality at all times.
• Proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Excel, Word, and Teams.
• Proven ability to work independently while managing multiple priorities under tight deadlines.
• Familiarity with a compliance or regulatory environment is a plus.
• Bachelor's degree preferred.

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