Executive Assistant - Floater

Title: Executive Assistant Floater

Department: IB Administration

Reports to: Jennifer Tolipani

Location: NY

Job Summary

The Executive Assistant floater will provide high-level administrative support to investment banking professionals across multiple groups, including Managing Directors, Senior Vice Presidents, Vice Presidents, Associates, and Analysts.

This role is designed to offer flexible coverage to ensure seamless workflow when our administrative staff are unavailable due to absences, vacancies, and workload demands. The floater is an integral part of the admin team, adapting quickly to different working styles and maintaining a high standard of professionalism and efficiency.

Primary Responsibilities

• Provide executive level admin support, including calendar management, meeting coordination and travel arrangements.
• Prepare and process expense reports in compliance with our firm policies via concur.
• Serve as backup coverage during absences or periods of heavy workload, seamlessly transitioning between teams.
• Provide seamless coverage by quickly learning the preferences, priorities, and working styles of different bankers and teams.
• Maintain a high level of confidentiality and discretion when handling sensitive information

Required Skills

• 8 + years’ experience preferably in financial services or professional services
• Proficiency with Concur Travel and Expenses or comparable travel expense system.
• Strong attention to detail and follow through.
• Ability to work independently and anticipate the needs of the senior executives.
• Highly adaptable and comfortable transitioning between different teams, personalities, and working styles.
• Strong interpersonal skills and collaborative, service -oriented approach.
• Strong organizational skills and ability to prioritize multiple tasks in a fast-paced environment.
• Excellent verbal and written communication skills
• Strong problem-solving skills

Salary Range: $90,000 - $110,000

#LI-DNI

Jefferies is a leading global, full-service investment banking and capital markets firm that provides advisory, sales and trading, research, and wealth and asset management services. With more than 40 offices around the world, we offer insights and expertise to investors, companies, and governments.

At Jefferies, we are committed to building a culture that provides opportunities for all employees regardless of our differences and supports a workforce that is reflective of the communities where we work and live. As a result, we are able to pool our collective insights and intelligence to provide fresh and innovative thinking for our clients.

Jefferies is committed to creating and sustaining a workforce that welcomes individuals from all backgrounds to apply. Our employment decisions are made without regard to race, creed, color, national origin, ancestry, religion, pregnancy, age, medical condition, physical or mental disability, marital status, domestic partner status, sex, sexual orientation, gender, gender identity or expression, veteran or military status, genetic information, reproductive health decisions, or any other factor protected by applicable law. We are committed to hiring the most qualified applicants and complying with all federal, state, and local equal employment opportunity laws. As part of this commitment, Jefferies will extend reasonable accommodation to individuals with disabilities, as required by applicable law.

The salary offered will take into consideration an individual’s experience level and qualifications. In addition to salary, Jefferies Financial Group is proud to offer a comprehensive benefits package to eligible, full-time employees or part-time employees, who are scheduled to work at least 30 hours or more per week, including an annual discretionary incentive and retention bonus, competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Jefferies also offers paid time off packages that include planned time off (e.g., vacation), unplanned time off (e.g., sick leave), and paid holidays, and for full-time employees, paid parental leave.