Executive Assistant & Office Coordinator

Job Description

Ventas is a leading S&P 500 company enabling exceptional environments that benefit a large and growing aging population. With an enterprise value exceeding $50 billion and a portfolio of more than 1,400 properties across North America and the United Kingdom, Ventas is a preeminent participant in the longevity economy. Its largest business is private-pay senior housing, which includes over 850 communities providing valuable care and services to more than 90,000 residents. The Ventas portfolio also includes outpatient medical buildings, research centers and healthcare facilities that attract strong institutional demand from the largest health systems, biomedical companies and universities and other research institutions in the world. Backed by strong financial performance and a collaborative culture, Ventas has the capital, capabilities and relationships to deliver superior value. The experienced Ventas team shares a commitment to each other and to the Company’s mission of helping people live longer, healthier, happier lives.

The Investments team identifies and executes high-quality opportunities that expand and strengthen the Ventas portfolio. The team combines financial insight and market intelligence to guide acquisition, disposition, and partnership decisions. This function fuels growth and helps position Ventas as a leader in the longevity economy.

About the Role

The Executive Assistant & Office Coordinator is a blended role combining high-level executive support with responsibility for the day-to-day coordination of the office. Supporting the Senior Managing Director, Investments and other executives, this individual will manage competing priorities while helping ensure a professional, organized, and efficient workplace. Key responsibilities include:

• Manage complex executive calendars, including scheduling, prioritizing meetings, resolving conflicts, and coordinating across internal and external stakeholders.

• Coordinate domestic and international travel arrangements, detailed itineraries, and expense reporting.

• Plan and coordinate meetings, including conference rooms, materials, technology, catering, and other logistics.

• Serve as a primary point of contact for internal and external communications, exercising sound judgment, professionalism, and discretion.

• Prepare, edit, and organize reports, presentations, correspondence, and other materials for executive leadership.

• Provide administrative support to executives, managers, and staff, including document management, recordkeeping, and special projects.

• Coordinate day-to-day office operations, including mail and deliveries, conference room readiness, common areas, and other workplace needs.

• Manage office vendors and service providers and partner with building management on facilities requests, maintenance, building access, and related office matters.

• Maintain office and kitchen supplies and support employee onboarding, visitor needs, and overall workplace readiness.

• Support office events, team gatherings, catering, and culture initiatives while proactively identifying and addressing day-to-day office needs.

Qualifications

• Bachelor’s degree in Business, Accounting, Finance, or a related field.

• 5+ years of executive administrative support and office management experience, ideally in a financial services, investment banking, or private equity setting.

• Must be located in New York, NY surrounding area or willing to relocate for the duration of employment.

• Willingness to adapt and thrive in a blended work environment with 4-days in office, seamlessly transitioning between remote work and in-office operations.

• Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

• Demonstrated ability to balance high-level executive support with hands-on office coordination responsibilities, effectively prioritizing competing needs in a fast-paced environment.

• Positive, proactive attitude and willingness to adapt to evolving organizational needs by assuming additional or ad hoc responsibilities as required.

• High degree of professionalism and discretion in handling confidential information.

• Experience managing outside relationships including copier/printer vendors, delivery services, and building personnel.

• Ability to lift and move office supplies and equipment weighing up to 35 pounds.

• Must be legally authorized to work in the United States without need for employer sponsorship now or in the future

The estimated base salary range for this position is $95,000-$130,000 per year. This range reflects a good-faith estimate of the base salary Ventas reasonably expects to pay at the time of posting. Actual base pay will be determined based on work location, skills, qualifications, relevant experience, and business needs.

In addition to base salary, this role is eligible for discretionary incentive compensation and a comprehensive benefits package, which includes medical, dental, vision, retirement savings, paid time off, and other wellness benefits under applicable plan terms.

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