Executive Assistant

Job Details: Job Location: Castle Gardens (West Harlem) - New York, NY, Position Type: Full-Time Non-Exempt, Salary Range: $35.72 - $38.47Hourly, Title: Housing Executive Assistant Unit: Housing Reports to: Chief Housing Officer Salary: $35.72 - $38.47 per hour (approximately $65,000 - $70,000 annually) Status: Full Time; Regular; Non-Exempt Location: W. 140th Street Organization Overview: The Fortune Society, Inc. (Fortune) has been working for almost 60 years in service to our mission: to support successful reentry from incarceration and promote alternatives to incarceration, thus strengthening the fabric of our communities. The organization has evolved into one of the nation’s preeminent reentry and justice-informed service organizations, providing formerly incarcerated people with the skills and wrap-around services needed to break the cycle of crime and incarceration and to build productive lives in their communities. Fortune has grown steadily over the years to an agency with over $100 million in annual budget with approximately 600 staff. We anticipate that we will keep growing, both in size and depth of service. Fortune has a dual mission: both advocacy and service. The advocacy portion of our mission focuses on building a more just criminal legal system and reducing the barriers to reentry into society. The service side of Fortune has evolved to encompass a broad range of programs that started with employment and education and now includes a robust array of services, among them: alternatives to incarceration, supervised release, court advocacy, discharge planning within correctional facilities, licensed outpatient substance use and mental health treatment, a housing continuum ranging from emergency and transitional through permanent congregate and scattered site housing, assistance in obtaining benefits, a care management unit, HIV services, a food and nutrition program, an arts program, lifetime aftercare, policy and advocacy through our David Rothenberg Center for Public Policy, and research through our Center for Research, Inquiry and Social Justice. Each service we provide is informed by the needs of the population we serve. Fortune currently serves approximately 20,000 people a year. Our program models are recognized, both nationally and internationally, for their quality and innovation. We have locations in Brooklyn, The Bronx, Manhattan and Queens. Position Summary: The Executive Assistant will be a supportive team player who empowers housing leadership. The ideal candidate will be a problem solver with exceptional communication skills and attention to detail. Directly reporting to the Chief Housing Officer, the Executive Assistant will be involved in all aspects related to Fortune’s continuum of services which includes property management, food and nutrition, transitional and permanent supportive housing. Core Competencies Mission and Fit: Embodies Fortune’s mission, and will be an effective member of the team in furthering it. The candidate should exhibit compassion and understanding for our participants (wherever they are in their re-entry process) and embrace Fortune’s core value that none of us should be measured against the worst things we have done. Essential Duties and Responsibilities: Responsible for communication, within multiple departments, streamlining support for initiatives and special projects. Manage professional scheduling of the Chief Hosing Officer, including agendas, phone calls, meetings, travel and other company logistics. Coordinate complex scheduling, as well as flow of information between executives and external providers. Maintain professionalism and strict confidentiality with all communication, emails, and documentation. Reviewing monthly reports from staff for accuracy and completeness Compiling monthly reports on outcomes and preparing follow-up meetings on results Taking lead in special projects, related to program coordination Assist with administrative duties related to hiring staff and reference checks. Collecting and clean data for funder reports Taking lead on special projects as assigned by the Chief Housing Officer Maintaining agency archive information in such areas as contracts, program and financial reports; and Taking on additional responsibilities as needed Qualifications: Qualifications: Bachelor's degree preferred, or experience in program support in public health, human services, criminal justice, sociology or related field, with experience in data management. Two years’ experience as a coordinator and administrative assistant for senior level staff. Strong computer skills and a minimum of two years relevant work experience in data entry, admin, or reporting, preferably in a nonprofit social service setting. Strong analytic, administrative, and organizational, file management skills: ability to complete work with precision and accuracy. Must be able to communicate professionally and effectively both in writing and oral form with a wide range of people both inside and outside of the organization. Ability to work effectively with minimum supervision in a fast-paced, high-volume office, and appropriately set priorities and exercise independent judgment. Strong computer experience, including experience with Microsoft Word, Excel, SharePoint, and Power Point (Access a plus). Initiative, creativity, and high energy levels. Experience with quality assurance and/or quality improvement. Excellent organizational and time management skills, with the ability to work independently and handle multiple priorities. Excellent written and verbal communication skills. Ability to build relationships with staff members of all levels. Interest in or experience working with individuals with criminal justice involvement. We seek talented, dedicated individuals from all walks of life who possess a strong commitment to this mission. Relevant personal experience is a plus. Travel Requirements – May require travel to different locations to assist with organizing events Physical Demands (if applicable): To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The responsibilities and requirements listed are representative of the knowledge, skills, minimum education, training, licensing, experience, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. The Fortune Society is an Equal Opportunity Employer. All qualified applicants will be afforded equal employment opportunities without discrimination because of conviction history, race, religion/creed, color, national origin, sex, age, disability, sexual orientation, gender identity, military status, predisposing genetic characteristics, victim of domestic violence status or marital status.