Executive Assistant (Remote, EST)

Boesen & Snow Law is a well-established health and pharmacy law firm located in Scottsdale, AZ and Indianapolis, IN. We represent individual healthcare providers as well as corporations involved in healthcare delivery and support, including 503A, 503B, retail, specialty, and mail order pharmacies. Our team includes 11 attorneys, three pharmacists, and 14 professional staff members.

Position Overview

Our Executive Assistant position is a trusted, high-visibility role supporting a Partner Attorney. You’ll work in a fast-paced, deadline-driven environment and serve as the attorney’s right hand, keeping a very full schedule and caseload running smoothly.

The ideal candidate is a polished, proactive professional who takes full ownership of their work, communicates confidently with clients, and holds a high standard for quality. This attorney values things done well, and you’ll be someone who catches details, anticipates needs, and follows through without being asked twice.

At its heart, this role exists to give your attorney time back. You’ll manage the calendar, the inbox, and the day-to-day mechanics so the attorney can focus on clients and strategy. It’s a detail-driven position ideal for someone who handles confidential information with discretion and stays a step ahead.

Key Responsibilities

• Manage a complex calendar, including client calls, deadlines, travel, and meetings, and protect the attorney’s time.
• Monitor and triage the attorney’s inbox daily, ensuring timely client responses and clear deadline visibility.
• Draft and proofread correspondence, reports, and client communications.
• Coordinate travel, expense reports, and receipts.
• Review the attorney’s daily time entries for accuracy before submission.
• Keep client files and documents organized in SharePoint and Clio according to firm naming standards.
• Meet regularly with the attorney to review priorities and upcoming deliverables.
• Support onboarding, special projects, and firm initiatives as needed.
• Look for ways to improve systems and workflows.

Qualifications

• 3+ years of executive-level administrative experience, ideally in a law firm or professional services environment.
• Experience managing a high-volume calendar and inbox for a busy executive or attorney.
• High proficiency with Microsoft Outlook, Word, and SharePoint. Experience with Clio is a plus!
• A proactive, anticipatory work style, comfortable taking ownership and following through without close supervision.
• Exceptional organization, time management, and attention to detail.
• Strong written and verbal communication skills.
• A high level of discretion, professionalism, and judgment.

Compensation

$32 - $38/hour, depending on experience.

Benefits & Schedule

Ideally looking for a remote worker from the Eastern Time Zone. Some work outside regular business hours with opportunity for overtime.

Benefits include health insurance with a 100% employer-sponsored plan at every coverage level, including family coverage, dental and vision insurance, paid time off, 401(k) with employer matching, and professional development opportunities.