Executive Assistant Temporary

Assist with various tasks for the Chief Executive Officer and the PPWP Board of Directors. The central point of contact for the Chief Executive Officer both internally and externally, in addition to assisting the accounting, development and medical billing departments as specified in the job description. (Temporary- January 2027-June 2027)

REPORT TO: CEO

• Part Time / Temp (21 hours per week for 6 months)
• Hybrid

ESSENTIAL FUNCTIONS - DUTIES AND RESPONSIBILITIES

1. General Duties
2. Manage the Chief Executive’s schedule, including scheduling meetings and planning travel
3. Support the President/CEO and other team members (as needed) with the planning, preparations, and execution of staff meetings, conferences, webinars and departmental retreats, as needed.
4. Take meeting minutes for staff meetings, board meetings, and other meetings as needed.
5. Attend Board and Committee meetings held on a variety of issues; oversee and coordinate meeting logistics, arrangements and other required support; oversee and coordinate the preparation of the agenda, as well as the assembly and distribution of agendas and other necessary items.
6. Draft email correspondence, PowerPoint presentations, and other documents/products as needed.
7. Provide information by answering questions and requests in a timely fashion.
8. Perform other related administrative duties and special projects, as assigned.
9. Performance Criteria
10. Maintain strict confidentiality of administrative, development and patient information
11. High attention to detail
12. Effective management of competing priorities and tasks
13. Administrative skills, such as calendar management, note-taking, organization, knowledge management and meeting logistics (virtual and in-person)
14. Ability to interact with other departments effectively
15. Demonstrates excellent customer service skills with internal and external stakeholders
16. Ability to respond to all inquiries in a timely and professional manner
17. Ability to be resourceful and willing to try and learn
18. III. Essential Functions/Qualifications
19. Minimum of 1 year of administrative or relevant, transferable experience or education
20. Advanced knowledge and proficiency in Google G Suite preferred
21. Knowledge of Microsoft Office Suite, including Word, Excel, and PowerPoint preferred
22. Strong written, verbal, and interpersonal communications skills
23. Knowledge of communicating with diverse groups, working with a multicultural workforce, and exhibiting sensitivity and appreciation of cultural differences is required
24. Must recognize the value of diversity and maintain relationships with staff and external audiences that respect individual dignity
25. Excellent interpersonal skills

Stationary Position (Sitting/Standing)

• Requirement: Must be able to remain in a stationary seated position for up to 75%–90% of the working day.
• Details: Frequently operates a computer, keyboard, mouse, and phone while seated at a desk or ergonomic workstation. Occasional transitional movement to a standing position or short walks within the office environment.

$25 - $25 an hour

Planned Parenthood of Western Pennsylvania is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. PPWP is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.