JobsExecutive AssistantPortlandExecutive Assistant
Mercury
Posted yesterday · Jobs at Mercury
Executive Assistant
Mercury · San Francisco, California, United States · also New York, New York, United States, Portland, Oregon, United States
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In short
The Executive Assistant will manage complex calendars and scheduling for three senior leaders while serving as a trusted partner to streamline operations. They will also leverage AI tools to improve meeting preparation, documentation, and cross-functional coordination across Product, Engineering, and Design teams.
What they're looking for
MUST-HAVE SKILLS
ALSO MENTIONED
Candidates should have experience supporting VP or C-suite executives in high-growth technology companies with strong organizational and prioritization skills. Proficiency in using AI tools for productivity and a proactive approach to anticipating executive needs are essential for this role.
About the employer
Mercury
The fintech more than 450K ambitious companies trust with their finances.
Mercury is the fintech ambitious companies use for banking* and all their financial workflows. With a powerful account at the center of their operations, companies can make better financial decisions and ensure that every dollar spent aligns with company priorities. That's why over 300K startups choose Mercury to confidently run all their financial operations with the precision, control, and focus they need to operate at their best. To learn more, visit Mercury.com.
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*Mercury is a fintech company, not an FDIC-insured bank. Banking services provided through Choice Financial Group and Column N.A., Members FDIC.
- INDUSTRY
- Financial Services
- COMPANY
- Privately Held
- FOUNDED
- 2017
- HEADQUARTERS
- San Francisco, CA
- SIZE
- 1,001-5,000
- OFFICES
- 1 on LinkedIn
- OPEN HERE
- 3 roles
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Questions about this role
- Is this Mercury role remote?
- Tagged remote.
- What does it pay?
- The posting lists $97,600–$135,600 a year.
- Does it sponsor visas?
- Listed as no visa sponsorship.
- What experience does it ask for?
- Listed as 5-10 years.
The posting, in full
At Mercury, we’re building financial products that help businesses operate and grow.Delivering that work requires strong coordination across Product, Engineering and Design, along with thoughtful executive support that helps our leaders remain focused on the company’s highest priorities. We’re looking for an Executive Assistant to support three senior leaders across our Product and Development organization. You will serve as a trusted partner, managing complex priorities, strengthening operating rhythms and helping work move effectively across teams.
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At Mercury, we’re building financial products that help businesses operate and grow.Delivering that work requires strong coordination across Product, Engineering and Design, along with thoughtful executive support that helps our leaders remain focused on the company’s highest priorities.
We’re looking for an Executive Assistant to support three senior leaders across our Product and Development organization. You will serve as a trusted partner, managing complex priorities, strengthening operating rhythms and helping work move effectively across teams.
AI fluency will be an important part of this role. We’re looking for someone who uses AI thoughtfully to reduce administrative work, improve preparation and create more capacity for strategic executive partnership.
This role is well suited for someone who is highly organized, and always looking for ways to improve how work gets done.
What You’ll Do
- Manage complex calendars and scheduling for three senior leaders across multiple teams and time zones.
- Help executives prioritize their time based on business goals, team needs and changing priorities.
- Anticipate day-to-day needs and ensure leaders are prepared for meetings, decisions and key company moments.
- Support leadership meetings, quarterly and annual planning cycles, business reviews and other operating rhythms.
- Coordinate agendas, pre-reads, meeting materials, action items and follow-up.
- Plan team onsites and offsites.
- Serve as a connector across Product, Engineering, Design and other cross-functional partners.
- Use AI and automation to streamline scheduling, meeting preparation, documentation, travel planning and other repeatable work.
- Document and share effective workflows, automations and best practices with the broader EA team.
- Apply sound judgment when using AI, particularly when working with confidential or sensitive information.
- Partner with the EA team to provide reliable coverage and continuity during absences and leave.
What You’ll Bring
- Experience supporting multiple VP- or C-suite-level executives, ideally within a high-growth technology company.
- Strong calendar management, prioritization and organizational skills.
- Excellent judgment and the ability to make thoughtful decisions with limited direction.
- A proactive approach and the ability to anticipate needs before they become urgent.
- Clear, professional communication and confidence working with senior leaders.
- The ability to manage competing priorities in a fast-moving and sometimes ambiguous environment.
- Hands-on experience using AI tools to improve productivity, organization and decision support.
- Curiosity about emerging technology and a willingness to test and refine new ways of working.
- Strong judgment regarding privacy, accuracy and the appropriate use of AI-generated work.
- An interest in learning how Product, Engineering and Design teams operate.
- Strong attention to detail, empathy and a sense of humor.
Mercury values diversity & belonging and is proud to be an Equal Employment Opportunity employer. All individuals seeking employment at Mercury are considered without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, sexual orientation, or any other legally protected characteristic. We are committed to providing reasonable accommodations throughout the recruitment process for applicants with disabilities or special needs. If you need assistance, or an accommodation, please let your recruiter know once you are contacted about a role.
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Total Rewards
The total rewards package at Mercury includes base salary, equity (stock options/RSUs), and benefits.
Our salary and equity ranges are highly competitive within the SaaS and fintech industry and are updated regularly using the most reliable compensation survey data for our industry. New hire offers are made based on a candidate’s experience, expertise, geographic location, and internal pay equity relative to peers.
Our target new hire base salary ranges for this role are the following:
US employees in New York City, Los Angeles, Seattle, or the San Francisco Bay Area:
$108,500—$135,600 USD
US employees outside of New York City, Los Angeles, Seattle, or the San Francisco Bay Area:
$97,600—$122,000 USD