Executive Assistant

Axos Bank

Target Range

$70,304.00/Yr. - $95,000.00/Yr.

Actual starting pay will vary based on factors including, but not limited to, geographic location, experience, skills, specialty, and education.

Eligible for an Annual Discretionary Cash Bonus Target: 10%

Eligible for an Annual Discretionary Restricted Stock Units Bonus Target: 10%

These discretionary target bonuses may be awarded semi-annually based upon your achievement of performance goals and targets.

About This Job

The Executive Assistant (EA) provides dedicated, high-level administrative support to the Chief Administrative Officer (CAO), serving as a trusted partner in managing priorities, communications, and daily operations. This role is responsible for coordinating complex schedules, meetings, travel, and executive communications while supporting strategic initiatives across the organization. The EA exercises sound judgment, maintains the highest level of confidentiality, and helps ensure the CAO operates efficiently and effectively in a fast-paced environment.

Responsibilities

• Manages the Executive's calendar (schedules meetings, interact with internal and external stakeholders, resolve meeting conflicts, etc.,)
• Liaise with Leaders to schedule meetings and where appropriate
• Schedules personal and business travel and collects relevant details related to travel i.e. conference schedule, venue, agenda; considers leeway time and travel time between meetings in other cities
• Prepares and submits Executive’s expense report by collecting necessary documentation and ensuring accuracy in compliance with the Bank’s travel and expense policy
• Assists in the timely management of communications, including written, telephone, email, and voicemail
• Route documents for signature
• Books travel for executive and, when necessary, new hires as directed by EVP
• Organize internal events such as private dinners and receptions of less than 50 attendees
• Greets and checks-in prospects, clients, candidates, and other guests for meetings and events
• Create and edit various documents and decks for internal and external presentations and events
• Assist in file organization and file relevant documentation in a coherent system
• Compose and prepare correspondence that is sometimes confidential; maintain confidentiality of sensitive information with utmost discretion
• Create and edit various documents and presentations for internal and external speeches and events
• Aid in the promotion of a positive workplace culture by providing support and assistance in various events, projects, and activities of the division which includes but is not limited to the annual sales summit, strategic planning meetings, employee appreciation day, commercial colleague recognition, etc.
• Assist in onboarding new hires as needed
• Serve as a backup resource for other Executive Assistants, providing coverage and administrative support as needed to ensure continuity of executive support
• Maintain a daily physical presence in the San Diego Office

Qualifications

• Bachelor's degree
• 1+ year’s administrative or office experience
• Strong analytical skill set, with the ability to gather and interpret information, identify key insights, and organize data to support executive decision-making and strategic initiatives
• Organized and attentive to details
• Excellent written and verbal communication skills
• Able to handle sensitive information with confidentiality and utmost discretion
• Able to multitask and adapt to rapidly changing situations

Axos Employee Benefits May Include

• Medical, Dental, Vision, and Life Insurance
• Paid Sick Leave, 3 weeks’ Vacation, and Holidays (about 11 a year)
• HSA or FSA account and other voluntary benefits
• 401(k) Retirement Saving Plan with Employer Match Program and 529 Savings Plan
• Employee Mortgage Loan Program and free access to an Axos Bank Account with Self-Directed Trading

About Axos

Born digital-first, Axos delivers financial tools and services that allow individuals, small businesses, and companies to access and manage their money how, when, and where they want. We’re a diverse team of dynamic, insightful, and independent innovators who are excited to provide technology-driven solutions that offer unbeatable value to our customers.

Axos Financial is our holding company and is publicly traded on the New York Stock Exchange under the symbol "AX" (NYSE: AX).

Learn more about working at Axos

Pre-Employment Background Check and Drug Test

All offers are contingent upon the candidate successfully passing a credit check, criminal background check, and pre-employment drug screening, which includes screening for marijuana. Axos Bank is a federally regulated banking institution. At the federal level, marijuana is an illegal schedule 1 drug; therefore, we will not employ any person who tests positive for marijuana, regardless of state legalization.

Equal Employment Opportunity

Axos is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state, and local laws.

Job Functions and Work Environment

While performing the duties of this position, the employee is required to sit for extended periods of time. Manual dexterity and coordination are required while operating standard office equipment such as computer keyboard and mouse, calculator, telephone, copiers, etc.

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

E-Verify and Right to Work Notices

Axos participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States. The E-Verify program is an internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services.

IER Right to Work Poster (English/Spanish)

E-Verify Participation Poster (English/Spanish)