Executive Assistant, Legal

Superhuman offers a dynamic hybrid working model for this role. This flexible approach gives team members the best of both worlds: plenty of focus time along with in-person collaboration that helps foster trust, innovation, and a strong team culture.

Superhuman team members in this role must be based in San Francisco Bay Area, and they must be able to collaborate in person 2 days a week.

About Superhuman

Superhuman is an AI productivity suite that makes AI work for everyone. Over 40 million people rely on it daily to get work done. A recognized leader in productivity tools, Superhuman is the maker of popular products including Docs, Fathom, Go, GPTZero, Grammarly, and Mail. The newest product, Superhuman Go, builds on Grammarly’s ability to deliver help everywhere people work. It lets anyone build proactive agents that act as teammates across more than 1 million apps and websites, without changing how they work. Learn more at superhuman.com.

The Opportunity

We’re looking for an Executive Assistant to serve as a trusted partner to the General Counsel in the day-to-day management of the Legal function. This role is based in our San Francisco hub and requires in-office presence 2–3 times per week.

As the Legal Team Executive Assistant, you’ll be a strategic and operational partner to our General Counsel and will provide additional support to other executives as assigned — not just managing logistics but helping leadership stay focused, prepared, and connected to what matters most. You’ll work at the intersection of company-wide priorities and functional execution, gaining exposure to the company’s legal strategy, operations, and decision-making.

In this role, you will

• Partner closely with the General Counsel and Legal Leadership Team (LLT) to prepare for key internal meetings by drafting agendas, coordinating and executing plans for on-sites and off-sites, facilitating meeting logistics, and proactively extending the team’s effectiveness through strategic and operational support.
• Own and optimize daily workflow by managing a complex and dynamic calendar, coordinating travel logistics, organizing the inbox, and submitting expenses.
• Partner with the Legal Operations function in processing purchase requisitions, maintaining knowledge bases, and act as backup admin in the platforms in our legal operations tech-stack. Keep the systems that organize our team’s communications running smoothly.
• Design and maintain systems that foster clarity and efficiency, including streamlined Superhuman Docs, polished Google Slides decks, and team communications that align stakeholders and drive momentum.
• Provide high-level administrative and transactional support to the General Counsel and LLT, coordinating closely with our legal team and outside counsel to make sure our documentation, systems, and communication are top-notch and on time. If interested, dive into M&A activities by managing virtual data rooms, liaising with outside counsel, arranging notary and apostille services, and ensuring timely execution and tracking of closing documents.
• Track and manage cross-functional action items to ensure follow-ups are completed and nothing slips through the cracks. Keep initiatives moving forward with thoughtful attention to detail and accountability.
• Provide support to the broader leadership team, stepping in to assist with and drive projects, meetings, or org-wide initiatives that benefit from your logistical or strategic support. Think one step ahead as an owner of the team’s shared success — help unblock problems, guide managers on best onboarding practices, and help iron out distractions to keep the team moving quickly.
• Help the LLT stay connected with the entire org by identifying and facilitating moments of recognition, celebration, and personal connection, reinforcing a strong, engaged team culture.
• Handle highly confidential information with a high degree of professionalism, discretion, and emotional intelligence, maintaining trust and integrity at all times.

Qualifications

We are looking for a highly capable and forward-thinking experienced Executive Assistant who thrives in fast-paced, ever-evolving environments. The ideal candidate brings a unique combination of operational excellence, strategic acumen, and emotional intelligence to support the General Counsel in achieving maximum impact.

Success in this role will come naturally if you:

• Thrive working in a fast-paced, innovative, tech industry environment.
• Act as a true force multiplier for executives — anticipating needs, managing details, and creating leverage in every interaction.
• Remain calm, resourceful, and solution-oriented in the face of ambiguity or rapid change, always bringing a steady, thoughtful approach to problem-solving.
• Communicate with clarity and empathy, both in writing and in person, helping to refine and elevate the General Counsel’s voice in internal documents and presentations.
• Are a curious and active practitioner of productivity and organizational tools, always looking for ways to make work more efficient and delightful. Ideally, you’ll have familiarity with various legal tools and processes related to corporate transactions, but if you don’t have that experience, we’re looking for someone with an eagerness to learn
• Bring 7+ years of experience working closely with executives, ideally in fast-paced, high-growth, or cross-functional environments. In-house legal team support or law firm support experience preferred.
• Care deeply about people and team culture, and are energized by helping high-performing teams stay connected, aligned, and effective.