JobsExecutive AssistantSan FranciscoExecutive Assistant
Flow Engineering
Posted 5 days ago · Jobs at Flow Engineering
Executive Assistant
Flow Engineering · San Francisco, California, United States
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In short
The Executive Assistant will manage the CEO's calendar, priorities, and communications to ensure operational efficiency. They will also provide administrative support, coordinate logistics, and act as a culture carrier within the organization.
What they're looking for
MUST-HAVE SKILLS
ALSO MENTIONED
Candidates must have 6+ years of experience supporting senior leaders in fast-paced environments. Strong organizational, communication, and problem-solving skills are required, along with the ability to handle sensitive information with discretion.
About the employer
Flow Engineering
Reinventing the way humanity develops its most important machines.
Flow is the agentic systems engineering platform for the companies building the physical world. Next-gen hardware teams use Flow as their default platform to design, build, and iterate on hardware faster without sacrificing engineering rigor. Today, thousands of engineers at companies including Rivian, Stoke Space, Joby, Astranis, and Radiant are building on Flow.
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Flow gives these teams a living system of record that connects requirements, CAD, simulation, code, and test. On top of this system of record, Flow's agents continuously analyze engineering changes, identify downstream impact, and verify requirements and test coverage — so work stays aligned across the tools engineers already use. Backed by Valor Equity Partners, Atreides Management, and Sequoia Capital.
- INDUSTRY
- Software Development
- COMPANY
- Privately Held
- FOUNDED
- 2023
- HEADQUARTERS
- San Francisco
- SIZE
- 11-50
- OFFICES
- 1 on LinkedIn
- OPEN HERE
- 2 roles
KNOWN FOR
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Questions about this role
- Is this Flow Engineering role remote?
- Tagged on site.
- What does it pay?
- The posting lists $155,000–$200,000 a year.
- Does it sponsor visas?
- Listed as no visa sponsorship.
- What experience does it ask for?
- Listed as 5-10 years.
The posting, in full
Flow is reinventing how humanity builds its most complex machines. We are the tool for complex systems engineering used by next gen teams building the future of space, defense, automotive, aviation and robotics. If a company is aiming for the Moon, developing fusion power, or establishing the first interplanetary colony, they’re likely using Flow to get there.
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About Flow
Flow is reinventing how humanity builds its most complex machines. We are the tool for complex systems engineering used by next gen teams building the future of space, defense, automotive, aviation and robotics. If a company is aiming for the Moon, developing fusion power, or establishing the first interplanetary colony, they’re likely using Flow to get there.
About the Role
We’re looking for a highly organized, execution-driven Executive Assistant to support our CEO and team. In this role, you’ll be a strategic partner to our founder, helping scale his time, streamline priorities, and keep the business operating with focus and efficiency. You’ll manage complex scheduling, support key initiatives, and ensure the CEO is focused on highest-impact priorities.
This is an opportunity for someone who wants real exposure to company leadership and to learn how a high-growth startup operates from the inside. This is an in-office position in San Francisco (5 days a week downtown).
What You’ll Do
- Own the CEO’s schedule and priorities: Manage a dynamic calendar, anticipate conflicts, and prioritize strategically so the CEO stays focused on the highest-impact work.
- Communication and correspondence: Handle and prioritize emails, calls, and other communications on behalf of the CEO. Draft responses as needed.
- Meeting support: Create agendas, briefing materials, and talking points for key meetings and engagements. Capture notes, track follow-ups, and ensure important decisions and action items move forward.
- Confidential Support: Maintain strict confidentiality and manage sensitive information with discretion and integrity.
- Coordinate administrative and operational logistics: Handle travel planning, event coordination, office logistics, and personal tasks (as needed).
- Act as a culture carrier: Represent the CEO with professionalism and build strong relationships across the company.
About You
- A passion for being an Executive Assistant with 6+ years of experience in fast-paced environments supporting senior leaders.
- Exceptional organization and time management skills.
- Strong written and verbal communication skills. Professional communicator.
- Strong judgement and discretion and comfortable with ambiguity and changing priorities.
- High attention to detail with a proactive, problem-solving mindset. You naturally think five steps ahead.
- Tech-savvy and curious about modern tools to work smarter.
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