Executive Administrative Assistant

We are seeking a highly motivated and customer-obsessed Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk. This critical role requires a strong focus on execution and managing a high volume of tasks, including complex calendar management and scheduling. The Executive Assistant will prioritize amidst numerous requests, ensure appropriate urgency, monitor and track the VP's meetings, priorities, and emails, and act as a proxy when necessary. The role also involves managing travel and expenses, alongside all administrative support functions for the office.

Responsibilities

• Manage complex calendar scheduling and prioritize tasks amidst numerous requests.
• Track and monitor VP's meetings, priorities, and emails, acting as proxy when necessary.
• Coordinate travel arrangements and expenses.
• Perform administrative support functions for the office.
• Handle multiple tasks and action items, ensuring timely action on deliverables.
• Maintain confidentiality and professionalism in dealing with senior professionals inside and outside the company.

Essential Skills

• 6+ years of experience supporting senior management (VPs, senior VPs or CEOs).
• Impeccable attention to detail and ability to make smart and timely decisions.
• Exceptional verbal and written communication skills.
• High levels of integrity and discretion in handling confidential information.
• Excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools.
• Ability to switch gears at a moment's notice.

Work Environment

The team focuses on creating tools and workflows that give developers more time to innovate and platforms for task management, aiming to make the company the best place for software builders to work and innovate. The environment is fast-paced, requiring agility in reprioritizing workload based on shifting business needs.

Job Type & Location

This is a Contract position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $32.00 - $32.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Seattle, WA.

Application Deadline

This position is anticipated to close on Oct 30, 2026.

Workplace Type

This is a fully onsite position in Seattle,WA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.