Executive Assistant, Immigration Operations

Moodys Private Client Law LLP is looking for an Executive Assistant, Immigration

Operations (“EA”) for our Toronto office

• In this role, the EA will serve as the primary administrative, operational, and
• strategic right-hand to the Director of MPC Toronto / Immigration Legal
• Practices, managing communications, complex calendars, and confidential firm
• initiatives. This role would provide comprehensive administrative, operational,
• and organizational support to the Director and ensure the smooth execution of
• legal and operational processes by managing documentation, coordinating daily
• activities, and improving workflow efficiency. This role requires the handling
• of highly confidential information with professionalism and discretion.

Responsibilities

• Calendar & Inbox Management: Monitor, triage, and prioritize high-volume

• email traffic; manage complex, shifting calendars, schedule internal and
• external meetings, and resolve scheduling conflicts proactively.

• Gatekeeping & Communication: Serve as the primary liaison between the

• Director and clients, firm leadership, staff, vendors, and external
• stakeholders.

• Webinar & Project Support: Track prospective client matters, coordinate

• deadlines, assist with the preparation of correspondence or presentations,
• and oversee follow-ups for key firm projects.

• Financial & Billing Coordination: Process expense reports, track invoices,

• review billing coordination, and assist with client account management or
• time-entry oversight.

• Travel & Logistics: Coordinate complex domestic and international travel

itineraries and organize special firm events or partner meetings.

• Confidentiality: Handle highly sensitive personnel, strategic, and

client-related information with strict ethical standards and discretion.

• Performing various administrative duties, as required.

Skills & Experience

• At least three (3) years of experience as an Executive Assistant, Legal

Assistant, or U.S. or Canadian Immigration Law Clerk.

• Post Secondary Education.
• Proficient in typing (60wpm), MS Office Applications, and entry-level AI

technologies (i.e. Claude).

• Results-oriented with a sense of urgency. Quick learner, self-starter and

exudes a “can do” attitude

• Passion to learn and grow, and be an integral part of a high-performing team

Benefits

• Dynamic Work Environment
• Competitive Salary / Bonus
• Health Insurance / Extended Benefit
• Vacation Days / Personal Care Time
• Subsidized Underground Parking
• Professional Development
• Free On-site Gym