Executive Assistant

Title: Executive Assistant

Employee Classification: Executive Assistant

Campus: University of North Texas

Division: UNT-Provost

Sub Division-Department: UNT-College of Engineering

Department: UNT-Engineering-Dean's Off-130100

Job Location: UNT Discovery Park

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year. We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team. Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary The College of Engineering (CENG) provides much of the core curriculum for undergraduates and offer bachelors, master's and doctoral degrees. The CENG Dean’s Office works to assist all academic departments in CENG to support the teaching, learning, and research efforts of each unit.

Position Overview Assists the Dean in carrying out his responsibilities on a daily basis. This position provides confidential administrative and secretarial support including the preparation of correspondence, processing calls and visitors, maintenance of office files, and assistance with meetings, travel preparations, and college operations. Also serves as office manager for the Deans office.

Minimum Qualifications Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities Advanced MS Office skills. Knowledge and experience with accounting/budgeting procedures. Demonstrated ability to effectively communicate verbally and in writing at an exemplary level. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships with individuals and teams. Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications 2 Years experience of direct support for an academic unit leadership.

Job Duties Oversees administrative operations in the Deans office. Personal assistant to the dean maintaining calendar, appointments, correspondence and files. Interprets policies and procedures to faculty, staff, and students. Develops and maintains organizational and staffing plans. Hires, supervises directly or indirectly and evaluates subordinates. Provides input and administrative support for proposed programs and operational changes. Maintains contact and liaison with other University offices and with administrative officers and executive officers of external agencies. Coordinates events, special assignments, and projects.

Physical Requirements Communicating with others to exchange information. Lifting and Moving objects up to 20 pounds. Sedentary work that primarily involves sitting/standing. Moving about to accomplish tasks or moving from one worksite to another. Repeating motions that may include the wrists, hands and/or fingers.

Environmental Hazards No adverse environmental conditions expected.

Work Schedule 8:00am - 5:00pm, Monday to Friday

Driving University Vehicle No

Security Sensitive This is a Security Sensitive Position.

Special Instructions Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits For information regarding our Benefits, click here.

EEO Statement The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.