Executive Assistant

FMNE Insurance is seeking an Executive Assistant to join our Executive Department. We are looking for a highly organized, detail-oriented professional with strong communication skills and the ability to anticipate needs, manage competing priorities, and provide exceptional support to executive leadership. The ideal candidate is dependable, resourceful, proactive, and demonstrates professionalism, discretion, and the ability to handle confidential information with care.

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States on a full-time basis. Please submit a resume and cover letter for consideration.

We offer a competitive salary and a comprehensive benefits package, including health coverage, a generous 401(k), pension plan, wellness programs and a hybrid work model for eligible employees.

Role Overview of an Executive Assistant

The Executive Assistant is responsible for, but not limited to, providing high-level administrative support and assistance to FMNE executives as assigned by the Manager of Executive Operations or the Chief Executive Officer.

Responsibilities

• Demonstrates the Company’s mission, while successfully performing its core values related to integrity, service, excellence, stability, strength, respect, and teamwork.
• Perform clerical and administrative tasks for executives.
• Prepare correspondence, memos, reports, presentations, expense reports, purchase requests and other documents for executives.
• Prepare legislative reporting and correspondence.
• Arrange travel, registrations, and accommodations for executives.
• Schedule and plan meetings for executives; coordinate necessary details (e.g., room reservation, refreshments, catering, etc.)
• Manage executives’ calendars and schedules as requested, coordinate calendars with management and employees as necessary.
• Manage communications for executives as requested, including phone calls, conference calls, emails, correspondence, etc.
• Welcome and direct visitors for appointments with executives.
• Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of data as requested.
• Respond to and resolve administrative inquiries and questions.
• Serve as liaison with IT for addressing and resolving IT issues.
• Maintain office supplies and coordinate maintenance of office equipment.
• Assist in creating and filing investment trade documentation, generating reports, and performing other investment related duties as assigned.
• Review lease terms for tenants and district claims offices, manage tenant security cards, and perform other real estate tasks/projects as requested.
• Regular and timely attendance in the office is an essential function of the position.

Skills and Qualifications

• Bachelor’s degree, preferred.
• Minimum of 3-5 years’ experience in an administrative role, preferred.
• Proficiency in Microsoft Office Suite or related software, required.
• Excellent skills in written composition, spelling, grammar, and punctuation, required.
• Excellent organizational skills and attention to detail required; must be able to handle multiple tasks in a fast-paced environment and see projects through to completion.
• Dependability, self-initiative, resourcefulness, and the ability to maintain strict confidentiality and handle confidential information in an appropriate and professional manner, required.
• Exceptional interpersonal and customer service skills required; must be able to work and interact with others in a pleasant and professional manner, and exhibit a polished, professional demeanor at all times.

FMNE Insurance Company recognizes that an individual with a disability may require accommodation to enable them to successfully perform a job function. Should you require such accommodation, please indicate the job function and suggested accommodation during the interview process. FMNE will attempt to make reasonable accommodation.