Executive Administrative Assistant

Job Summary

Aquestive is seeking a proactive and detail-oriented Administrative Assistant to support our CCO and the commercial team in Warren, NJ. The ideal candidate will be responsible for a variety of administrative and clerical tasks that ensure the smooth operation of our office. This role requires strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office tools, especially PowerPoint, for preparing presentations and reports.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare and edit correspondence, reports, and presentations using Microsoft PowerPoint.
• Answer and direct phone calls; greet and assist visitors.
• Organize and maintain electronic and physical filing systems.
• Assist with travel arrangements and expense reporting.
• Order and maintain office supplies and equipment.
• Support event planning and coordination.
• Handle incoming and outgoing mail and packages.
• Maintain contact lists and internal communication tools.
• Liaise with internal departments and external partners as needed.
• Concur experience preferred

Requirements

• Minimum of 5 years experience as an Administrative Assistant or similar role.
• Proficiency in Microsoft Office Suite, especially PowerPoint and Excel.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to handle confidential information with discretion.
• High school diploma required; associate or bachelor’s degree preferred.
• Key attributes: planning, coordination, time management establishing priorities, excellent communication skills
• Must be discreet and maintain confidentiality
• Effective written and verbal skills
• Ability to multi-task in fast paced environment
• Self-starter ability to make quick and effective decisions

The above statements are intended to describe the general nature and level of the work being performed by colleagues assigned to this position. This is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Aquestive reserves the right to make changes to the job description whenever necessary.

As part of Aquestive’s employment process, final candidate will be required to complete a drug test and background check prior to employment commencing. Please Note: Aquestive is a drug-free workplace and has a drug free workplace policy in place.

Aquestive provides equal employment opportunities to all colleagues and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The Company is required to provide a reasonable estimate of the salary range for this job in certain states and cities within the United States. Final determinations with respect to salary will take into account a number of factors, which may include, but not be limited to the primary work location and the chosen candidate’s relevant skills, experience, and education. Expected salary range: $75,000.00 to $100,000.00 USD