Executive Assistant

Job Summary

The Executive Assistant to the President provides administrative support to the President, ensuring efficient operation of the executive office. This role involves managing schedules and calendars, planning meetings and events, handling correspondence, and acting as a liaison between the President and other stakeholders.

Key Responsibilities

• Primary Administrative Support: Manage the President's calendar, schedule meetings, and coordinate travel arrangements. Ensure that meetings are not double-booked and proactively prioritize with the President, other leadership and 3rd parties the required meetings.
• Other Administrative Support: Support the calendars and travel requirements for CEO, Chief of Sales and Chief Human Resources Officer.
• Communication: Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
• Meeting Coordination: Prepare agendas, take minutes, and follow up on action items from meetings.
• Liaison Role: Serve as the primary point of contact between the President and internal/external stakeholders.
• Event Planning: Organize company events, dinners, and other corporate functions.
• Document Preparation: Draft, edit, and proofread documents, reports, and presentations.
• Systems: Ability to learn access of necessary systems used by the Company.
• Confidentiality: Maintain confidentiality of sensitive information and handle confidential matters with discretion.
• Other: Duties as assigned related to this position.

Qualifications

• Education: Experience and proven track record in an executive assistant role or Bachelor's degree in Business Administration or related field preferred.
• Experience: Minimum of 7 years of experience in an executive assistant role, preferably supporting C-level executives.
• Skills:

• Excellent organizational and time-management skills.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to work independently and handle multiple tasks simultaneously.
• Ability to work remotely.
• Availability as needed to complete job and limited travel for events.

• High level of professionalism and discretion.

Key Competencies

• Attention to Detail: Ensures accuracy in all tasks and documents.
• Problem-Solving: Identifies issues and develops effective solutions.
• Interpersonal Skills: Builds and maintains positive relationships with colleagues and stakeholders.
• Adaptability: Adjusts to changing priorities and demands.
• Time Management: Ability to manage time independently in a remote work situation and crossing time zones.

Physical Requirements

• Ability to sit for extended periods while reviewing documents or attending court.
• Ability to use a computer and other office equipment.
• Ability to travel to various locations for client meetings or court appearances.