Executive Assistant | Administration | Full Time

Job Summary:

Gritman Medical Center is seeking a highly skilled and proactive Executive Assistant to provide administrative support to senior leadership. This position is ideal for a detail-oriented professional who thrives in a fast-paced environment and can handle confidential information with integrity. The successful candidate will excel in managing executive calendars, coordinating meetings, and juggling multiple priorities with efficiency and professionalism.

Key Responsibilities

• Calendar Management: Plan and coordinate schedules, ensuring deadlines are met.
• Meeting Coordination: Schedule and organize meetings, including preparation of agendas, taking minutes, and following up on action items.
• Travel Arrangements: Organize cost-effective travel logistics, including airfare, accommodations, and ground transportation.
• Communication: Act as a liaison between executives and teams, ensuring seamless communication and collaboration.
• Project Support: Track key deliverables, drive task completion, and support the execution of team activities and initiatives.
• Confidentiality: Handle sensitive information with discretion and professionalism.

Qualifications

• Experience: Minimum of 3+ years of experience providing executive-level support in a fast-paced environment.
• Education: Bachelor's degree preferred but not required.
• Skills:
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational skills with attention to detail.
• Strong judgment, problem-solving skills, and adaptability.
• Ability to multitask and prioritize effectively with little guidance.
• Excellent written and verbal communication skills.

Work Environment & Physical Demands

• Office-based with significant computer work (up to 75% of the day).
• Minimal lifting (up to 5 lbs.) and occasional kneeling, stooping, and climbing.
• Inside work environment with minimal exposure to chemicals and biohazards.