Executive Assistant & Board Liaison

Greater Philadelphia YMCA Employment Opportunity!

Executive Assistant & Board Liaison

Conshohocken, PA | Full Time, Salary | $70,000 - $80,000

We believe that great people build great communities.

We are looking for an Executive Assistant & Board Liaison to provide high-level administrative and organizational support to the President & CEO and Board of Directors of the Greater Philadelphia YMCA. This is a highly visible role that helps keep executive priorities moving forward, supports effective board governance, and ensures that important meetings, communications, and initiatives are coordinated with care and precision.

You'll work closely with executive leadership, board members, and teams across the organization to manage competing priorities, anticipate needs, and keep essential processes running smoothly. If you're an experienced executive support professional who thrives in a fast-paced environment, exercises sound judgment, and enjoys being a trusted partner to organizational leaders, we'd love to meet you.

Some rewards for joining our team

• Free YMCA membership—access to all branches!
• Flexible work schedule
• Sweet discounts on child care and summer camp programs
• Medical, Dental, Vision, Disability, and Life Insurances
• Generous Paid Time Off + 7 paid holidays throughout the year
• Planning for your future? Ask us how we do it at the Y—it's awesome!
• Supplemental insurance benefits

What is needed for this job as our Executive Assistant & Board Liaison

• Bachelor's degree in Business Administration, Communications, Nonprofit Management, Public Administration, or a related field preferred; equivalent combinations of education and experience considered
• 3+ years of experience supporting senior executives or boards preferred
• Experience managing complex executive calendars, coordinating meetings, and balancing competing priorities
• Strong organizational, communication, and problem-solving skills with exceptional attention to detail
• Advanced proficiency in Microsoft 365, including Outlook, Word, PowerPoint, Excel, and Teams
• Excellent judgment, discretion, and professionalism when handling confidential or sensitive information
• Strong project coordination skills and the ability to work effectively with executives, board members, and colleagues across the organization
• Working knowledge of Robert's Rules of Order
• Experience in a nonprofit, education, membership, or mission-driven organization preferred

The responsibilities we will trust you with as our Executive Assistant & Board Liaison

• Manage the President & CEO's calendar, scheduling, meetings, travel arrangements, correspondence, and other executive administrative priorities
• Prepare agendas, presentations, reports, briefing materials, meeting summaries, and other executive communications
• Serve as the primary administrative liaison to the Board of Directors and its committees, coordinating meetings, governance calendars, and board-related communications
• Prepare and distribute board materials, maintain official meeting minutes, and support accurate governance records in accordance with established procedures
• Administer the board portal and support board member onboarding, committee assignments, elections, annual disclosures, and governance activities
• Coordinate Executive Leadership Team meetings, track action items and deadlines, and support follow-through on strategic initiatives and executive-level projects
• Maintain confidential executive records, coordinate documents requiring CEO approval or signature, and support expense reporting and office administration
• Support board retreats, leadership planning sessions, annual meetings, and other special organizational events
• Build positive relationships with board members, organizational leaders, and internal stakeholders while serving as a professional representative of the Office of the President & CEO
• Identify opportunities to improve administrative systems, communication, and executive office workflows

What you can expect

• A highly visible role working closely with the President & CEO and Board of Directors
• The opportunity to support organizational leadership, board governance, and initiatives that help shape the YMCA's future
• A collaborative environment where your organization, judgment, and ability to anticipate needs will make a meaningful difference
• A varied role that combines executive support, governance coordination, relationship-building, and project management
• Meaningful work supporting an organization dedicated to strengthening communities throughout Greater Philadelphia

YMCA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected status.

After reading this, if you're thinking "this is me," we want to meet you!

Get the ball rolling with our quick, 3-minute online application.

The Greater Philadelphia YMCA is an equal opportunity employer. The Y considers all applicants for employment without regard to race, color, religion, sex, national origin, age, physical or mental disability, or status as a Vietnam-era or special disabled veteran or other protected classification and in accordance with applicable laws.