Executive Assistant - Days

Employment Type

Full time

Shift

Day Shift

Description

Job Title: Executive Assistant

Unit: Administration, Office of the President

Employment Type: Full Time

Shift: Day Shift (8am-4pm)

Location: St. Mary Medical Center

Position Purpose

Serves as the Assistant to the President of St. Mary Medical Center. Coordinates all activities within the Office of the President.

As a Executive Assistant, you will

• Provide high-level executive support to the President & CEO by managing complex calendars, scheduling priorities, correspondence, and daily administrative operations.
• Coordinate and support Board of Directors activities, including agenda preparation, meeting logistics, board communications, orientation materials, and maintaining official records and meeting minutes.
• Draft, prepare, and distribute executive-level reports, presentations, correspondence, statistical data, board packets, and other strategic communications.
• Serve as a liaison between senior leadership, board members, physicians, employees, and external stakeholders to facilitate communication, scheduling, and information sharing.
• Coordinate executive travel, leadership meetings, strategic retreats, town halls, and special events while ensuring seamless logistical support.
• Conduct research, compile data, and prepare supporting materials for executive projects, organizational initiatives, governance activities, and regulatory reviews.
• Maintain strict confidentiality of sensitive executive, board, and organizational information while exercising sound judgment, professionalism, and independent decision-making.

Minimum Qualifications

• 2 years of executive assistant or adjacent experience required.

Benefits

• Comprehensive benefit packages, including medical, dental, vision, mental health, paid time off, 403B, education assistance and voluntary benefits (pet insurance, accident insurance, hospital indemnity and others) available from the first day of employment.
• Work/Life balance with flexible schedules.
• Free onsite parking.
• Our mission and core values are what drive each member of Trinity Health to support each other, communicate openly and respectfully while embracing a culture that nurtures a healing, safe environment for all.
• Referral Rewards Program

About Us: St. Mary Medical Center is a beautiful 53-acre state-of-the-art facility comprised of more than 700 physicians, nearly 3,000 colleagues, and 1,100 volunteers committed to providing quality care delivered with compassion and respect. St. Mary attracts top doctors, introduces cutting-edge technologies and implements advanced procedures to meet the healthcare needs of the people it serves, including the nearly 630,000 residents of Bucks County.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.