Executive Assistant

In Some Jobs You Take Orders. In This One, You Write History.

Join the healthcare information technology team that’s turning drug and medical device data into knowledge used by thousands of hospitals; the majority of U.S. health plans, retail pharmacies, and pharmacy benefit managers; and millions of healthcare decision makers throughout the world. Partnering with our information system developer and healthcare institution customers, you’ll help evolve leading-edge thinking into reality and make a measurable difference in improving human health.

We’re looking for people who are: Intelligent. Productive. Committed. Willing and able to go above and beyond. Passionate about making a difference. Innovative. Energized. And want to play an essential role in a successful company’s continued growth.

Are you ready for this exciting challenge?

_____________________________________________________________

First Databank (FDB) is currently seeking an Executive Assistant to the President. The Executive Assistant to the President plays a critical role in helping the President lead with focus, speed, and clarity by managing executive operations, communication flow, meeting readiness, and high-priority business follow-through.

This is a highly visible opportunity for an experienced executive assistant who thrives close to the action. You will be the trusted partner who anticipates what is needed, protects time and priorities, creates polished executive materials, and helps move important work forward across the business. The right candidate will bring exceptional judgment, discretion, organization, communication skills, and a strong command of PowerPoint and modern productivity tools.

This position is based out of our Carmel, Indiana office. Onsite presence will be needed to support executive priorities, leadership meetings, VIP visits, and business-unit events. Occasional travel may be required.

Responsibilities

• Manage and optimize the President’s calendar, including prioritizing requests, coordinating meeting flow, protecting focus time, and adapting schedules as business needs change.
• Coordinate internal and external meetings, including leadership team sessions, customer and vendor meetings, executive reviews, offsites, VIP visits, and business-unit events.
• Prepare agendas, briefing documents, presentation decks, reports, follow-up notes, action trackers, and other materials that help the President and leadership team operate effectively.
• Own the creation, formatting, version control, and delivery of executive-level PowerPoint presentations and briefing materials, ensuring accuracy, clarity, visual consistency, and readiness for senior audiences.
• Track commitments, deadlines, decisions, and follow-ups to ensure key actions move forward and stakeholders stay aligned.
• Manage domestic travel arrangements, itineraries, logistics, expense reporting, and last-minute changes with professionalism and attention to detail.
• Serve as a trusted liaison with senior leaders, employees, customers, partners, vendors, and other external stakeholders.
• Handle confidential and sensitive information with sound judgment, discretion, and professionalism.
• Use approved AI-enabled productivity tools responsibly to support drafting, summarization, research organization, presentation development, meeting preparation, and process improvement.
• Partner with administrative, operations, and functional teams to improve executive-office workflows, communication processes, meeting effectiveness, and document organization.

Required Skills

• Excellent organizational, prioritization, and time-management skills, with the ability to manage competing demands and shifting priorities in a fast-paced executive environment.
• Strong written and verbal communication skills, including the ability to draft clear, professional executive communications and meeting materials.
• Advanced proficiency with Microsoft Outlook, Teams, PowerPoint, Word, Excel, and collaboration tools.
• Strong PowerPoint skills, including slide structure, formatting, storytelling, visual consistency, and executive-ready presentation development.
• High level of discretion, judgment, professionalism, and comfort handling confidential information.
• Strong attention to detail and ability to produce accurate, polished work under time-sensitive conditions.
• Professional presence and ability to interact confidently with senior leaders, employees, customers, vendors, and external partners.
• Ability to work independently, anticipate needs, solve problems, and follow through with limited direction.
• AI-savvy mindset with the ability to use approved AI tools responsibly to improve productivity, organize work, summarize information, and enhance presentation development.

Required Experience

• 8+ years of executive assistant, administrative, or business support experience, preferably supporting a President, General Manager, Vice President, senior executive, or business-unit leader.
• Experience managing complex calendars, meeting logistics, travel, stakeholder communications, confidential materials, and executive follow-up.
• Experience creating, editing, and managing professional presentation decks, briefing materials, and executive-facing documents.
• Experience working in a corporate, healthcare, technology, financial services, professional services, manufacturing, or multi-site business environment preferred.
• Familiarity with expense systems, travel platforms, CRM tools, project-tracking systems, or document management tools preferred.
• Occasional travel may be required to support leadership meetings, business-unit events, offsites, or VIP visits.

_____________________________________________________________

About FDB

FDB is the leading provider of drug and medical device knowledge that helps healthcare professionals make precise decisions. With thousands of customers worldwide, FDB enables our information system developer partners to deliver valuable, useful, and differentiated solutions. We offer more than three decades of experience in transforming medical knowledge into actionable, targeted, and effective solutions that help improve patient safety, operational efficiency, and healthcare outcomes. For a complete look at our solutions and services, please visit www.fdbhealth.com or follow us on LinkedIn.

We value Integrity, Respect, Responsibility, Teamwork, and Creativity. Our offices in South San Francisco and the Indianapolis/Carmel area have been awarded with Top Workplaces honors by The Bay Area News Group and the Indy Star, since 2016. FDB offers competitive salaries and extensive benefits - including medical, dental, vision, long term disability, life insurance, and matching 401k.

We are an Equal Opportunity Employer - vets/disabled. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

First Databank, Inc. (FDB) endeavors to make www.fdbhealth.com accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please email accommodations@fdbhealth.com. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

For more information about our commitment to equal employment opportunity, please visit EEO is the Law, EEO is the Law Supplement, Pay Transparency, and FDB EEO/AA Statement.

In accordance with applicable law, Hearst is required to include a reasonable estimate of the compensation for this role if hired in Carmel, IN. The reasonable estimate is $76,000 to $85,000. Please note this information is specific to those hired in Carmel, IN. A final decision on the successful candidate’s starting salary will be based on a number of permissible, non-discriminatory factors, including but not limited to skills and experience, training, certifications, and education.

This role is also eligible for a competitive benefits package that includes medical, dental, vision, life, and disability insurance; 401(k) retirement plan; flexible spending savings account; paid holidays; paid time off; employee assistance program; and other company benefits.

Compensation

The base salary range below is the Company's good-faith estimate for this position in the posted work location at the time of posting. Final starting salary will be based on permissible, non-discriminatory factors, including but not limited to skills, experience, training, certifications, education, location and market considerations.

Base Salary Range:

$76,000—$85,000 USD