Executive Assistant

With a career at HMSHost, you really benefit! We Offer

• Health, dental and vision insurance
• Generous paid time off (vacation, flex or sick)
• Holiday pay
• Meal and Transportation Benefits
• *401(k) retirement plan with company match
• *Company paid life insurance
• *Tuition reimbursement
• Employee assistance program
• Training and exciting career growth opportunities
• Referral program – refer a friend and earn a bonus

*Benefits may vary by position so ask your recruiter for details.

Airport Location: Corporate Human Resources

Advertised Compensation: $41.35 to $47.12

Purpose: The Executive Assistant is responsible for providing administrative support and assistance with information gathering to the Senior Vice Presidents of Business Development, Developers as well as the Business Development department.

Essential Functions

• Manages internal and external meetings for executives via scheduling using Outlook; maintains department calendars and coordinates department vacation and out of office requests
• Manages travel arrangements for executives and department members
• Provides telephone coverage, screens telephone calls and messages
• Coordinates meetings, conference calls, and special events; supports conference and events planning, invitations, department registrations and room blocks
• Prepares various regular and ad hoc reports and presentations; creates, edits, and distributes communications on behalf of SVPs and VP’s
• Prepares expense reports, processes invoices, and investigates payment inquiries and budget variances
• Produces well written and visually appealing documentation, memos, and business letters
• Records meeting minutes, discussions, and action items; edits, copies and distributes documents
• Assists Developers in preparing presentation PowerPoints, Excel sheets and formatting documents; assists with technology support issues
• Supports Developers with required paperwork for donations and sponsorships
• Develops and utilizes filing and retrieval systems; receives, sorts, and distributes department mail
• Updates contact lists and directories
• Orders and distributes office supplies

Reporting Relationship: The Executive Assistant reports into the SVP Business Development – F&B

Minimum Qualifications, Knowledge, Skills, and Work Environment:

• Education and Experience: The combination of education and professional experience must exceed 5 years:
• In a technical role: Requires 5 years of administrative experience supporting high-level executives
• A bachelor’s degree in a program related to the functional area can count for 3 of the 5-year requirement
• In the industry: 3-5 years of Hospitality, F&B and/or Retail experience
• Specialized Training:
• Training that leads to strong knowledge of Microsoft Office
• Specialized Skillset/Competencies/Traits
• Requires ability to maintain the highest level of professionalism and confidentiality
• Requires excellent organizational skills and strong attention to detail
• Business acumen and also has the mindset required to understand the long-term implications of decision-making to advance the organizations goals
• Demonstrated history of understanding the needs of the business, stakeholders, the employee population, and individual circumstances
• Location: Requires in-person attendance five days a week at the F&B Center of Excellence in Bethesda

Avolta, including Dufry, HMSHost Corporation, Hudson, and affiliates (“the Company”), is an equal opportunity employer. It is the Company’s policy to ensure equal employment opportunity in all aspects of employment and to comply with anti-discrimination laws and regulations. The Company prohibits discrimination and harassment of any type and provides equal opportunities to applicants and team members without regard to actual or perceived race, color, creed, age, religion, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, national origin, disability, military service and veteran status, ancestry, citizenship status, marital status, protected medical condition as defined by applicable state or local law, genetic information, or any other basis protected by applicable federal, state or local laws and ordinances (referred to as “protected characteristics”).