Executive Assistant

Job Summary

This role exists to support TruHearing’s President and Chief Executive Officer to ensure a smooth-running organization. This role will serve as the administrative liaison with others within and outside of TruHearing.

Essential Functions & Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• Schedule and organize activities such as meetings, travel, meals for trainings and meetings, and department activities for executives
• Attend Senior Management meetings and take minutes. Under limited direction organizes, coordinates, documents, and follows up on outcomes related to Executive meetings
• Open mail and determine level or priority
• Answer phone and take messages or field/answer all routine questions, organize and prioritize information and calls
• Type and design general correspondences, memos, charts, tables, graphs, and business plans
• Submit credit card reconciliation/reimbursements and expense reports for the Executive team
• Handle confidential and non-routine information with the highest degree of confidentiality
• Assist from time to time with other administrative and facility matters.

** In Person/on Site UT**

Knowledge, Skills, & Abilities

In addition to exhibiting the TruHearing Values, the following competencies:

• Customer Focus – Listens, perceives needs, and customizes service delivery in a truly exceptional way, manages multiple long-term relationships.
• Influence & Persuasion – Crafts persuasive written and verbal messages and collaborates effectively to make significant impacts on the business.
• Teamwork – Builds bridges between teams, helps coordinate resources and objectives for multiple teams across multiple objectives.
• Accountability – Anticipates needs and consequences, delivers to expectations, and uses pre-emptive communication appropriately
• Agility – Anticipates upcoming needs for change, proactively plans and communicates strategies to leverage ambiguity in positive ways and mitigate negative effects.
• Initiative – Inspires and empowers others to act.
• Productivity – Preforms at a level that has high impact to the organization.
• Resilience – Maintains energy in the face of occasional strenuous work demands.
• Planning and Organizing – Plans and organizes work to team or company expectations.
• Using Technology – Uses standard IT applications in common situations with limited supervision.

Education and Experience

Required:

• Five plus (5+) years of experience interacting with all levels of internal company management and with outside investors and board of directors
• Five plus (5+) years of demonstrated experience handling sensitive and confidential information with the highest level of confidentiality while exemplifying outstanding interpersonal skills
• Five plus (5+) years of demonstrated experience handling multiple tasks simultaneously while communicating with key stakeholders demonstrating poise, tact, and diplomacy. Delivering outstanding quality with a “can do” attitude and a strong attention to detail
• Bachelor’s degree in a related field. A combination of education and experience may be considered in lieu of a formal education.

Preferred:

• Ten plus (10+) years of experience interacting with all levels of internal company management and with outside investors and board of directors
• Ten plus (10+) years of demonstrated experience handling sensitive and confidential information with the highest level of confidentiality while exemplifying outstanding interpersonal skills
• Ten plus (10+) years of demonstrated experience handling multiple tasks simultaneously while communicating with key stakeholders demonstrating poise, tact, and diplomacy. Delivering outstanding quality with a “can do” attitude and a strong attention to detail

About TruHearing

TruHearing is a rewarding, fun and friendly, mission-based organization that makes a real difference towards improving people’s lives. It’s not just HR saying this: employees have spoken and have voted TruHearing as one of Utah’s Top Workplaces 7 years in a row! An employee recently shared: “I love the people I work with. From the CEO down, the company is transparent, caring, and striving for the best. There is great energy here and everyone genuinely cares about the employees and customers.”

TruHearing is the market leader and a force for positive change in the hearing healthcare industry. We reconnect people to the richness of life through industry-leading hearing healthcare solutions. We work with insurance companies, hearing aid manufacturers, and healthcare providers to reduce prices and expand access to better hearing care and whole-body health.

Our employees enjoy a positive working environment in a company that has experienced rapid growth. We offer a comprehensive benefits package, educational assistance, and opportunities for advancement.

What benefits are offered?

TruHearing offers a generous compensation and benefits package including health coverage, a fully vested 401k match, education assistance, fully paid long and short-term disability, paid time off and paid holidays. We are conveniently located across the street from the Draper FrontRunner station and subsidizes the cost of a UTA pass with access to FrontRunner, TRAX and regular bus service – employee cost is less than $2 per day. You’ll work in an exciting and fun environment and have the opportunity to grow with us.

Equal Opportunity

TruHearing is an Equal Opportunity Employer who encourages diversity in the workplace. All qualified applicants will receive consideration for employment without regards to race, color, national origin, religion, sex, age, disability, citizenship, marital status, sexual orientation, gender identity, military or protected veteran status, or any other characteristic protected by applicable law.