Chief of Staff & Executive Assistant MEA (m/f/d)

Recruitment Agencies

We are managing this recruitment directly. We kindly ask agencies to refrain from submitting unsolicited candidate profiles or contacting the hiring team regarding this vacancy.

Your Mission

• Manage the Vice President’s calendar, prioritize commitments, and resolve scheduling conflicts.
• Coordinate executive travel, including itineraries, visas, accommodation, transport, and meeting logistics.
• Prepare the Vice President for meetings and events with timely agendas, briefings, presentations, and decision materials.
• Manage executive correspondence, expenses, invoices, approvals, and confidential records with discretion.
• Coordinate the MEA Leadership Team’s agenda and meetings, ensuring each meeting has clear objectives and next steps.
• Track executive decisions and agreed actions, confirm owners and deadlines, and escalate outstanding matters as needed.
• Organize board meetings, regional business reviews, town halls, leadership offsites, and global leadership visits.
• Build trusted relationships and coordinate engagement with MEA leadership, subsidiaries, distributors, regional functions, global teams, and external stakeholders.
• Route matters to the appropriate business or functional owner, bring decisions to the Vice President as needed, and represent the Vice
• President in selected internal forums when delegated.
• Draft executive communications, including leadership updates, speeches, and announcements, and coordinate the preparation and review of board and senior management materials.
• Coordinate the Vice President’s participation in HR-led employee engagement, culture, and leadership initiatives.

Your Talents

• You hold a bachelor’s degree in business administration, management, communications, finance, or a related field, or bring equivalent relevant experience.
• You bring at least seven years of progressive experience in senior executive support, executive office management, leadership team coordination, business operations, program management, or a similar role.
• You have experience managing complex executive calendars, international travel, leadership meetings, events, and correspondence, and handle confidential information with discretion and integrity.
• You communicate clearly, write confidently for senior audiences, and can facilitate discussions, influence outcomes, and build trusted relationships across functions, countries, and cultures.
• You use sound business judgment to anticipate needs, manage competing deadlines independently, and know when to escalate an issue.
• You have advanced proficiency in Microsoft Outlook, Teams, PowerPoint, Word, and Excel.
• You can adapt to shifting priorities, support time-sensitive executive needs across time zones, and travel regionally and internationally as required.
• Experience across MEA markets or in MedTech, healthcare, another regulated industry, or a multinational organization is an advantage. A postgraduate degree, relevant professional qualification, or training in project management, change management, executive communication, or event management is also valued.

Your Benefits

• 1st class Medical Insurance for the employee and family (spouse & children up to 25 years old)
• Life Insurance for employee
• Flexible office hours
• Performance Bonus
• Housing Allowance (if applicable)
• Schooling Allowance (if applicable)