Executive Assistant to the CEO

Job Details: Job Location: Corporate Office Warehouse - Fredericksburg, TX, Position Type: Full Time, Education Level: None, Salary Range: $25.00 - $30.00Hourly, Job Shift: Day, Job Category: Admin - Clerical, About Fischer & Wieser Fischer & Wieser is a family-owned, national manufacturer of specialty foods based in Fredericksburg, Texas. For more than 50 years, our mission has been to create flavorful experiences that make people happy. We work hard, take care of each other, and believe a little laughter along the way makes the journey better. The Role We're looking for a highly organized, tech-comfortable Executive Assistant to support our CEO and provide administrative assistance to designated family members and related business operations. The CEO remains the direct supervisor and establishes priorities when requests overlap. This role blends classic executive support with hands-on bookkeeping, records management, and on-site coordination at business and real estate properties. This hands-on position involves working both in the office and at other locations. If you know your way around QuickBooks, enjoy bringing order to files, and are curious about how AI tools can make an office run better, we'd like to meet you. What You'll Do Manage the CEO's calendar, travel, meetings, and correspondence, and keep follow-up items moving. Provide scheduling, appointments, and travel support to designated family members as needed. Attend meetings at the CEO’s request, take notes, document action items, and follow up on assigned tasks. Monitor designated email accounts, manage personal and business mail, coordinate personal errands, and assist with expense reports. Coordinate activities at real estate properties, the Farmstead, and other business locations, including meeting vendors, providing access for repairs or services, and handling business-related errands, deliveries, and pickups. Handle bookkeeping for the CEO's personal and related business entities, including setting up and maintaining accounts in QuickBooks, tracking expenses, organizing bills, and preparing records for tax time. Assist with distillery financial administration, including preparing checks for authorized approval, tracking expenses, and maintaining financial records. Serve as the day-to-day contact with our outside bookkeeper, accountants, and attorneys. Reorganize and maintain the CEO's paper and electronic filing systems so records are easy to find, including personal, corporate, and board-related records. Work across departments and communicate regularly with leadership, Team Members, vendors, and outside contacts to coordinate projects and follow-up. Use technology, including AI tools where they make sense, to streamline routine work like drafting, summarizing, and organizing information. Support real estate, short-term rental, and special projects, along with personal administrative tasks as needed. Handle confidential information with discretion. Qualifications: What You Bring 3+ years as an executive assistant, office manager, or bookkeeper supporting a business owner or senior leader. Working knowledge of QuickBooks, including setting up accounts, entering transactions, and reconciling. Experience setting up or reorganizing filing systems, both paper and digital (SharePoint, OneDrive, or similar). Strong Microsoft 365 skills (Outlook, Word, Excel). Hands-on familiarity with AI tools such as ChatGPT, Claude, or Microsoft Copilot, and a practical sense of where they help and where they need a human check. Exceptional organizational skills and the ability to manage multiple priorities, people, and projects. Self-motivated problem solver who takes initiative, works independently, and finds solutions rather than simply identifying problems. A positive attitude, flexibility, and a willingness to take on new tasks and responsibilities. Good judgment, discretion, and strong follow-through. Valid driver's license and reliable transportation for local business travel and errands. Notary commission preferred. Candidates who are not currently commissioned must be willing to obtain one at the company's expense. Nice to have: Spanish or hospitality/short-term rental experience. Pay & Benefits Pay Range: $25 - $30 per hour, based on experience and qualifications. Exceptional candidates may be considered above the posted range. Medical, dental, vision, and life insurance options, plus HSA 401(k) eligibility after 6 months Paid vacation and 8 paid company holidays 65% employee discount on most Fischer & Wieser products Direct access to leadership in a family-owned company Location & Schedule Full-time, on-site in Fredericksburg, Texas. Reports directly to the CEO. Some schedule flexibility is needed around business events, travel, and special projects. Professional References Professional references will be required for candidates selected to move forward in the interview process. How to Apply Interested candidates should apply directly through the Fischer & Wieser Paycom careers page. https://fwfarmstead.com/careers/