Personal (Executive) Assistant

Personal (Executive) Assistant

Company: DiLucci CPA Firm

Location: Coppell, TX (In-Person)

Type: W-2 Employee | Hourly $25-$35/hr

Role Overview

Are you the person who always gets things done? Do you love organizing, planning, solving problems, and making life easier for the people around you?

We're looking for a dependable, resourceful Personal Assistant to support the Founder of DiLucci CPA Firm. You'll help manage the day-to-day details of a busy personal and professional life, from coordinating travel and managing schedules to running errands, assisting with family needs, and keeping things organized.

This is not a traditional desk job. Some days you'll be coordinating appointments and handling emails. Other days you'll be picking up lunch, meeting vendors, driving a child to school, or helping organize an event.

You'll work directly with the Founder and need to be comfortable switching between personal and business responsibilities, taking initiative, and handling whatever the day brings.

Why You'll Love This Role

This isn't a job where you'll sit at a desk all day doing the same thing over and over.

You'll have variety, independence, and the opportunity to work directly with the Founder of a fast-growing CPA firm.

We're looking for someone who enjoys being helpful, takes pride in getting things done, and doesn't need to be told what to do every step of the way.

If you're organized, trustworthy, adaptable, and love making things run smoothly, keep reading.

What You'll Do

Manage the day-to-day

• Coordinate calendars, appointments, reservations, and personal schedules
• Monitor and organize emails, respond to routine communications, and follow up on outstanding items
• Plan and coordinate personal and business travel, including flights, hotels, transportation, and itineraries
• Schedule and coordinate with vendors, service providers, contractors, and other professionals
• Track appointments, deadlines, and important to-dos to make sure nothing falls through the cracks

Handle errands and personal support

• Run errands, make purchases, pick up orders, and handle returns
• Pick up coffee, meals, groceries, and other personal or household items
• Assist with school drop-offs, pickups, and other childcare-related transportation or coordination as needed
• Help coordinate household services, maintenance, deliveries, and appointments
• Assist with other day-to-day personal and family needs as they arise

Coordinate events and special projects

• Help plan and coordinate personal and business events, gatherings, and celebrations
• Manage reservations, vendors, logistics, supplies, and schedules
• Research options, compare providers, and make recommendations
• Handle miscellaneous projects and administrative tasks as needed

Make life easier

• Anticipate needs, identify problems, and take initiative to solve them
• Follow through on tasks without constant reminders
• Keep personal and business matters organized while maintaining confidentiality
• Adapt quickly when priorities change or unexpected needs arise

No task is too big or too small. This is a highly flexible role where responsibilities will evolve based on the Founder's needs. There is no rigid job description or "that's not my job" mentality. Whether it's coordinating an important business event, handling a last-minute errand, or helping with family logistics, we're looking for someone who's willing to jump in, take ownership, and get things done.

The responsibilities above are not an all-inclusive list and may include additional personal, family, and business-related tasks as needed.

Requirements

Must have

• Located in or near Coppell, TX, with reliable transportation
• Valid driver's license, clean driving record, and ability to safely transport a child as needed
• Strong organizational skills and attention to detail
• Excellent communication and follow-through
• Comfortable handling both personal and professional responsibilities
• Ability to manage multiple tasks and adapt to changing priorities
• High level of discretion, professionalism, and trustworthiness
• Comfortable using email, calendars, and common technology tools
• Willingness to run errands, drive locally, and assist with hands-on tasks

Strongly preferred

• Previous experience as a Personal Assistant, Executive Assistant, Family Assistant, or similar role
• Experience coordinating travel, events, vendors, and household logistics
• Experience supporting a business owner, entrepreneur, or busy family
• Ability to work independently, anticipate needs, and solve problems without extensive direction
• Familiarity with the Coppell, Dallas, and surrounding areas