Executive Assistant Full Time (80 hours per pay period)

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Location

Portage-2825 Airview Blvd.- Office Building

Title

Executive Assistant Full Time (80 hours per pay period)

Provides assistance to executive level staff (vice president level and above). Independently maintains highly confidential files and communication. Makes travel arrangements, schedules and coordinates meetings and conferences; prepares meeting agendas, minutes and materials; maintains executives' calendars. Provides support for strategic corporate initiatives and system-wide communications utilizing superior Microsoft Office Suite, SharePoint, and other business systems. Participates in meetings, task forces, and distributes information. Assignments are typically in the form of raw data with general results and/or due dates expected but has considerable freedom to decide on procedures to follow. Independently handles decision-making work as well as delegates work to assist executives with his/her projects and workload.

The Executive Assistant must be a graduate of a two-year business program or have consummate experience. Must have a minimum of eight to ten years of varied business and support background.

• Must be proficient with multiple software(s) on personal computer.
• Must possess excellent interpersonal communication skills and demonstrated ability to independently handle decision-making process, as well as exhibit professional maturity.
• Additional training is provided on-the-job.
• Must have excellent customer service skills and be able to communicate with all levels of management, physicians, nurses, employees, and outside customers.
• Must have excellent demonstrated verbal and written communication skills.

Work which produces very high levels of mental/visual fatigue, e.g. CRT work between 70 and 90 percent of the time, and work involving extremely close tolerances and considerable hand/eye coordination for sustained periods of time.

The job produces some physical demands. Typical of jobs that include regular walking, standing, stooping, bending, sitting, and some lifting of light weight objects.

• Meets regularly with executive(s) to monitor work load/priorities.
• Maintains knowledge of executive(s) responsibilities in order to offer assistance in executive(s) absence.
• Completes a variety of tasks including meeting scheduling, calendar maintenance, processing of invoices and purchase requisitions, making travel arrangements, meeting/conference planning, create and/or proof correspondence, agendas, memos, letters, presentations, reports, forms, tables, charts, schedules, etc.
• Participates in meetings, task forces, and distributes information.
• Maintains and updates records and files; may compile and maintain financial and/or budget data.
• Operates a variety of office equipment, such personal computers, photocopying machines, etc.
• Independently develops and maintains spreadsheets and databases to input, maintain and retrieve data, track statistics, monitor activities and to provide regular and recurring reports.
• Independently composes/develops routine memos, correspondence, agendas, short articles, reports, and written materials to communicate plans and programs.
• Monitors and maintains executive(s) calendar. Schedules and/or reschedules appointments and keeps executive informed of all changes/modifications. Communicates agenda items and provides materials as needed (maintained with tickler filing system).
• In addition to the above general duties, performs specific functions unique to the individual area such as preparing and distributing worksheets, reports, newsletters, and other materials, inputting production and other operational data, processing payroll transactions, coordinating educational functions, etc.

Shift

First Shift

Time Type

Full time

Scheduled Weekly Hours

40

Cost Center

1020 Administrative Support Staff (BHG)

Agency Use Policy and Agency Submittal Disclaimer

Bronson Healthcare Group and its affiliates (“Bronson”) strictly prohibit the acceptance of unsolicited resumes from individual recruiters or third-party recruiting agencies ("Recruiters") in response to job postings or word of mouth. Unsolicited resumes sent to any employee of Bronson by Recruiters, without both a valid written agreement with Bronson and a direct written request from the Bronson Talent Acquisition Department for a specific job position, will be considered the property of Bronson. Furthermore, no fees will be owed or paid to Recruiters who submit resumes for unsolicited candidates, even if those candidates are hired. This policy applies regardless of whether the Recruiter has a pre-existing agreement with Bronson. Only candidates submitted through a specific written agreement with the Bronson Talent Acquisition Department for a named position are eligible for fee consideration.

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