Executive Administrative Assistant

Forge Forward Inc is seeking a proactive, highly organized, resourceful, and detail-oriented Executive Administrative Assistant to provide direct administrative and program coordination support to a senior Government Integrated Product Team (IPT) Lead in Charleston, SC. Prior experience supporting NIWC Atlantic programs, leadership, or mission organizations is strongly preferred, along with demonstrated familiarity with NIWC Atlantic processes, customer expectations, and the NAVWAR program environment. This will be an on-site position. US citizenship and an active Secret clearance are required.

In this role, you will serve as the IPT Lead's primary administrative support professional and a trusted coordination point for NIWC Atlantic leadership, NAVWAR program offices, competency leads, and supporting government and contractor personnel. You will manage executive calendars, coordinate meetings and program reviews, prepare agendas and meeting materials, capture minutes, maintain action and decision logs, and follow up with responsible parties to ensure commitments are completed. You will also support the preparation of technical and executive-level briefs, decision materials, status reports, and other leadership products while exercising sound judgment, discretion, and professionalism.

The position will support day-to-day IPT execution by maintaining visibility of schedules, milestones, risks, issues, priorities, and cross-functional dependencies; coordinating onboarding and offboarding activities; administering SharePoint and Microsoft Teams collaboration environments; and developing Excel-based trackers or automated workflows that improve organization, accountability, and timely decision-making. The ideal candidate can manage multiple competing priorities in a fast-paced environment, communicate effectively on behalf of senior government leadership, and handle sensitive or classified information at the SECRET level with strict confidentiality.

Functional Responsibilities and Required Skills

Executive Support: Provide direct support to the Government IPT Lead, including proactive calendar management, meeting coordination, schedule deconfliction, meeting preparation, and follow-up on leadership priorities.

IPT Coordination and Action Tracking: Coordinate technical and programmatic meetings, reviews, and working sessions; prepare agendas and read-ahead materials; capture minutes; maintain action-item and decision logs; and follow up with government and contractor action owners.

Decision and Briefing Support: Assist with the development, editing, formatting, and coordination of technical briefs, executive presentations, decision materials, status reports, and leadership talking points.

Schedule, Risk, and Priority Visibility: Maintain administrative-level trackers for schedules, milestones, risks, issues, priorities, and cross-functional dependencies to provide the IPT Lead with accurate, current information for decisions and stakeholder engagements.

Stakeholder Coordination: Interface professionally on behalf of the IPT Lead with NIWC Atlantic leadership, NAVWAR program offices, competency leads, and supporting personnel to coordinate meetings, communicate tasking, obtain inputs, and track responses.

Onboarding, Offboarding, and Access Coordination: Coordinate onboarding and offboarding activities for IPT personnel, including required documentation, account and workspace access, orientation information, and status tracking in coordination with applicable government and contractor organizations.

Collaboration Tools and Process Improvement: Develop and maintain SharePoint sites, Microsoft Teams environments, document repositories, Excel trackers, dashboards, and automated workflows that improve information management, accountability, and administrative efficiency.

Professional Communications & Reporting: Draft, edit, and format high-quality reports, presentations, memoranda, meeting materials, and internal communications while exercising sound independent judgment and strict discretion.

Desired Skills

NIWC Atlantic Experience: Prior experience supporting NIWC Atlantic programs, leadership, or mission organizations is strongly preferred. Familiarity with NIWC Atlantic processes, organizational structure, customer expectations, and working culture is highly valued.

DoD and NAVWAR Program Support: Experience supporting Department of Defense, Navy, NAVWAR, or comparable government program office environments, including coordination across government and contractor teams.

Executive Administrative Support: Proven experience providing direct administrative support to senior leaders in a fast-paced environment involving sensitive information, competing priorities, and high-visibility engagements.

Program Coordination: Experience supporting meetings and program reviews; preparing agendas and minutes; maintaining action, decision, schedule, risk, and issue trackers; and driving timely follow-up across responsible parties.

Executive Briefings and Communications: Strong writing, editing, formatting, and presentation skills, with experience supporting technical briefs, decision materials, status reports, meeting products, and leadership communications.

Microsoft 365 and Data Management: Advanced proficiency with Microsoft Outlook, PowerPoint, Excel, Word, Teams, SharePoint, Planner, Power BI, and Microsoft 365 Copilot or comparable productivity tools. Ability to create clear trackers, dashboards, repositories, and repeatable workflows is desired.

Judgment, Discretion, and Adaptability: Ability to work independently, objectively evaluate information, manage rapidly changing priorities, identify administrative or coordination gaps, recommend practical improvements, and maintain confidentiality in a classified government environment.

Education Requirements

Associate degree in Business Administration, Management, Communications, Human Resources, or a related field is desired. An equivalent combination of education, training, and relevant professional experience may be considered in lieu of degree requirements. Minimum of 5 years of professional experience required.

Certification Requirements

Desired Certifications: Certified Administrative Professional (CAP), Microsoft Office Specialist (MOS), or equivalent executive administration, business operations, or Microsoft 365 credentials. Certifications are desired but not required.

Clearance Requirements

SECRET (minimum) with current SSBI/T5 investigation required. Ability to support classified meetings and materials at the SECRET level is required. TS/SCI clearance desired.