Executive Assistant to the Senior Associate Provost

JOB SUMMARY

Performs complex and confidential administrative functions in operational and strategic support for the Senior Associate Provost SAP Coordinates and supports University wide initiatives managed directed and led by or under the purview of the SAP Provides strategic support for faculty affairs team programs and events Performs other duties as assigned

JOB DUTIES

10% - Other: Performs other duties such as support and assistance to others in Faculty Affairs and Academic Affairs as assigned by the Senior Associate Provost.

45% - Executive Support: Provides executive level support to the Senior Associate Provost (SAP), using an understanding of priorities and decision points to effectively manage processes, projects, and initiatives related to the SAP or under the faculty affairs purview as assigned by the SAP. Tracks status and provides updates for a breadth of projects, deadlines, and commitments. Uses independent judgment and discretion while providing support and prioritizing the SAP's time. Provides measured and strategically prioritized logistical support for the SAP including scheduling, preparation of agendas and reports, gathering and distributing of communications and materials, supporting hybrid/virtual meetings, and ensuring meeting minutes/notes capture action items and commitments for review and follow-up on action-items.

25% - Communication Coordination: Manages communications and corresponding modalities for projects, task forces, working groups, committees, advisory groups, and administrative networks under the purview of the SAP. Manages group and team portals and process flows for projects and administrative networks. Uses discretion and project management skills to anticipate the need for, independently draft (or coordinate the preparation as necessary), and distribute internal communications on behalf of the SAP. Manages the faculty affairs team email and other incoming communications. Serves as the operational communications point person for documents that route across campus. Manages the electronic filing and official archiving of materials and information supporting the SAP/faculty affairs operations, projects/initiatives, and leadership activities.

20% - Operational and Logistical Coordination: Coordinates materials and communications for faculty affairs programs and events critical to engagement throughout the faculty life cycle, including academic faculty orientations, retreats (department chairs, associate deans, faculty affairs team, etc.), faculty reviews and TPR workshops roadshows supporting administrative faculty and academic staff. Tracks agenda items, timing, and presenters/guests for meetings, workshops, and conferences directed by the SAP or as assigned. Collaborates and coordinates faculty affairs services and faculty success efforts with offices that report to the SAP including the Office of Teaching Effectiveness (OTEI), Office of Global Engagement, Office of Faculty Senate Administration, and the Emeritus College.

JOB CODE

AI10

EMPLOYEE TYPE

Regular FTE Staff

Minimum Requirements

A bachelor's degree and experience in public administration, business administration, planning or public relations.

RESPONSIBILITIES

JOB KNOWLEDGE

Firm working knowledge of concepts, practices and procedures and ability to use in varied situations.

SUPERVISORY RESPONSIBILITIES

Not responsible for supervising employees.

BUDGETARY RESPONSIBILITIES

No fiscal responsibility for the department's budget.

PHYSICAL REQUIREMENTS

Communicate, converse, give direction, express oneself: 100%
Walk or move about: 50%
Sit (stationary position) for prolonged period: 50%

WORKING CONDITIONS

None: %

WORK SCHEDULE

Standard Hours:

37.5

COMPENSATION INFORMATION

Expected Salary Range

53,142.00 - 69147.00

Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

ESSENTIAL PERSONNEL LEVEL

Normal Operations - Required to follow emergency facility closure and modified operations directives, and not normally expected to work on-site during emergency situations.

JOB LOCATION

Clemson, SC

APPLICATION DEADLINE

November 23, 2026

MILITARY AND VETERAN

Military Equivalency: Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.

Veteran Preference: South Carolina provides employment preference to eligible veterans for qualifying full-time permanent positions. To be considered, applicants must meet the minimum qualifications, have been discharged under honorable conditions, and indicate their veteran status in the application by uploading a DD-214 for confidential review. A request for Veteran Preference can be made via the application process. Please contact hrjob@clemson.edu with any questions or issues.

CLOSING STATEMENT

Clemson University is an EEO/AA employer. Employment decisions are made without regard to characteristics protected by applicable law including disability and protected veteran status.