JobsExecutive AssistantUnited StatesExecutive Assistant (Health Affairs)
Hawai'i Island Community Health Center
Posted 3 days ago
Executive Assistant (Health Affairs)
Hawai'i Island Community Health Center · Kailua, Hawaii, United States
In short
The Executive Assistant will provide administrative support to the Health Affairs leadership team, including managing provider schedules and EHR templates. They will also oversee payroll-related processes and serve as a primary communication liaison between staff and leadership.
What they're looking for
MUST-HAVE SKILLS
ALSO MENTIONED
Candidates must have a high school diploma or GED and at least five years of administrative experience. Proficiency in Microsoft Office 365 and a valid driver's license with auto insurance are required.
About the employer
Hawai'i Island Community Health Center
Our mission is to make quality, comprehensive, and integrated health care accessible to all, regardless of income.
Hawai'i Island Community Health Center is Hawai'i's largest federally qualified health center, serving the diverse communities of Hawai'i Island. We provide medical, dental, and behavioral health care.
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In 2022, Bay Clinic and West Hawaiʻi Community Health Center, both non-profit Federally Qualified Health Centers, merged operations as Hawai’i Island Community Health Center. This bold move created an integrated system focused on quality care and the delivery of medical, dental, and behavioral health services island-wide. Our merging organizations share deep roots in our communities and a passion for ensuring that everyone is able to access care, regardless of their ability to pay. Bay Clinic has served patients on the East side of the island since 1983, originally opening as the Women’s Health Clinic in Hilo and obtaining nonprofit status in 1986. In Bay Clinic’s nearly 40 years of service to the community, they added vital services including primary care, pediatrics, dental, mobile clinics, street medicine, WIC, and pharmacy all while growing from one location with a staff of 6, to over 200 employees across nine facilities serving nearly 20,000 patients per year. West Hawaiʻi Community Health Center was established in 2003 and opened its doors to patients in Kailua-Kona in 2005 with an initial focus on primary care. WHCHC experienced rapid growth in response to community demand, adding behavioral health, pediatrics, dental, street medicine, substance use treatment, and clinical pharmacy services while growing from a three-exam-room clinic to 5 facilities with over 200 employees serving over 17,000 patients per year. Together as Hawai’i Island Community Health Center, our new organization will continue providing care to our patients and communities. We prioritize a team approach, with wrap-around services to improve patient experience and outcomes. As a unified team, we look forward to working together to improve the health and wellness of our communities.
- INDUSTRY
- Hospitals and Health Care
- COMPANY
- Nonprofit
- FOUNDED
- 1983
- HEADQUARTERS
- Kailua Kona, HI
- SIZE
- 201-500
- OFFICES
- 8 on LinkedIn
KNOWN FOR
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Questions about this role
- Is this Hawai'i Island Community Health Center role remote?
- Tagged on site.
- Does it sponsor visas?
- Listed as no visa sponsorship.
- What experience does it ask for?
- Listed as 5-10 years.
The posting, in full
Medical Administration | Full-Time | Non-Exempt Starting Pay: $24.71 per hour Compensation based on qualifications, skills, and experience. Hawaiʻi Island Community Health Center (HICHC)> is seeking a highly organized and professional Executive Assistant to support our Health Affairs leadership team. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating multiple priorities, and takes pride in providing exceptional administrative support.
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Executive Assistant
Medical Administration | Full-Time | Non-Exempt
Starting Pay: $24.71 per hour
Compensation based on qualifications, skills, and experience.
Hawaiʻi Island Community Health Center (HICHC)> is seeking a highly organized and professional Executive Assistant to support our Health Affairs leadership team. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating multiple priorities, and takes pride in providing exceptional administrative support.
What You'll Do
- Support Health Affairs leadership with scheduling, planning, and administrative coordination.
- Manage provider schedules, call schedules, room assignments, and medical student schedules.
- Maintain and update provider templates within the Electronic Health Record (EHR) system.
- Coordinate provider PTO, CME, and absence tracking.
- Review and approve bi-weekly timesheets and assist with payroll-related processes.
- Schedule meetings, provider reviews, and other department activities.
- Serve as a key point of communication between providers, staff, and leadership.
- Maintain confidentiality and provide outstanding customer service.
What We're Looking For
Required
- High School Diploma or GED.
- Five (5) years of administrative experience.
- Valid Hawaiʻi driver's license and current auto insurance.
- Strong proficiency in Microsoft Office 365.
- Excellent organizational, communication, and time management skills.
Preferred
- Experience in a healthcare, medical, behavioral health, or pharmacy setting.
- Experience with Electronic Health Records (EHR) and ADP payroll systems.
- Associate degree or equivalent combination of education and experience.
Why Join HICHC?
At HICHC, you'll be part of a mission-driven team dedicated to improving the health and well-being of our island communities. We offer a collaborative work environment where your contributions directly support providers and patient care across Hawaiʻi Island.
Apply today and become an important part of the team helping our communities stay healthy.
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