Executive Administrative Assistant

Executive Administrative Assistant

Job Description

Join our Medical Management/Utilization Management department, where you will provide dedicated executive assistant support. Your role will involve delivering high-level administrative and organizational assistance to ensure we remain focused on strategic and operational priorities. You will coordinate complex calendars, meetings, and prepare executive materials, while managing confidential information with discretion.

Responsibilities

• Manage executive travel, complex calendars, scheduling, and meeting coordination across multiple leaders and stakeholders.
• Coordinate meetings, leadership forums, workgroups, and operational sessions.
• Prepare meeting materials, agendas, notes, presentations, and follow-up documentation.
• Support executive communications, correspondence, and document preparation.
• Organize and maintain administrative files, records, and operational documentation.
• Coordinate logistics and administrative support for operational and transformation initiatives.
• Track action items, meeting follow-up, and administrative deliverables.
• Support onboarding, team coordination, and administrative workflow activities.
• Assist with operational reporting, document formatting, and presentation preparation.
• Serve as a professional point of coordination across leaders, departments, vendors, and stakeholders.
• Help ensure timely communication, scheduling alignment, and meeting readiness.
• Maintain professionalism, discretion, and confidentiality in handling sensitive information.
• Promote organization, responsiveness, professionalism, and operational efficiency.
• Anticipate administrative needs and proactively support leadership operations.
• Help maintain consistency in administrative processes and coordination activities.

Essential Skills

• High school diploma or equivalent.
• 35+ years of administrative or executive support experience.
• Experience supporting leaders or executives.
• Strong organizational and time management skills; self-directed and ability to take initiative.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite, Teams, Outlook, and PowerPoint.
• Ability to manage multiple priorities in a fast-paced environment.

Additional Skills and Qualifications

• Experience supporting executive-level operations or leadership teams.
• Experience coordinating large meetings, leadership calendars, and executive logistics.
• Healthcare experience helpful but not required.
• Experience in preparing executive presentations and professional documents.

Work Environment

This position is primarily on-site with the flexibility to work in a hybrid model. Initially, the first few months will be on-site. Free parking is available in the building.

Job Type & Location

This is a Contract position based out of Honolulu, HI.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Honolulu, HI.

Application Deadline

This position is anticipated to close on Nov 18, 2026.

Workplace Type

This is a fully onsite position in Honolulu,HI.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.