Executive Assistant

EnerSys is a global leader in stored energy solutions helping industrial, infrastructure and defense customers address critical power and operational needs. The company delivers integrated solutions that combine energy storage technologies, power electronics, software-enabled intelligence, technical expertise and comprehensive global customer support. EnerSys supports customers across communications networks, data centers, energy infrastructure, material handling, transportation, aerospace and defense — including applications where power continuity is essential. Serving customers in more than 100 countries, EnerSys helps organizations manage energy more reliably, efficiently and intelligently in complex operating environments where uptime, safety and resilience matter.

Supporting Critical Operations Through Three Specialized Business Platforms:

• Network & Infrastructure Solutions (NIS) - Powering the connected world with trusted reserve power and critical infrastructure solutions.
• Industrial Mobility Solutions (IMS) - Powering industrial vehicles and equipment that keep essential goods and industries moving around the world.
• Precision Power Solutions (PPS) - Powering advanced, reliable, high-performance solutions for defense, aerospace, and specialized applications.

Job Purpose

The Executive Assistant to the Chief Digital, AI and Information Officer provides organized, responsive, and confidential administrative support to the Chief Digital, AI and Information Officer and, as assigned, members of the Digital, AI, and Information Technology organization. This entry-level role supports calendar coordination, travel arrangements, expense reporting, meeting preparation, communications, events, and routine operational activities. The position is well suited for an early-career professional who is dependable, eager to learn, comfortable with technology, and able to manage multiple priorities with professionalism and attention to detail in a fast-paced, global environment.

Essential Duties and Responsibilities

Executive Support & Coordination

• Provide daily administrative support to the Chief Digital, AI and Information Officer and selected leaders, anticipating routine needs and priorities.
• Coordinate priorities, reminders, communications, and follow-up activities, escalating sensitive or complex matters as appropriate.

Calendar & Meeting Management

• Manage calendars and schedule internal and external meetings, resolving conflicts and coordinating priorities.
• Prepare meetings by confirming attendees, agendas, materials, technology, timing, and locations.
• Take meeting notes and track action items as requested.

Travel & Expense Management

• Coordinate domestic and international travel, including transportation, lodging, and itineraries.
• Monitor travel changes and provide occasional support outside regular business hours when needed.
• Prepare expense reports and support routine tracking of budgets, purchase requests, invoices, and forecasts.

Digital, AI & Technology Coordination

• Coordinate meetings and activities supporting digital, AI, cybersecurity, data, and IT initiatives.
• Prepare, format, proofread, and organize materials for leadership meetings and technology governance forums.
• Professionally engage with employees, executives, vendors, consultants, and external partners.

Project & Program Support

• Provide administrative and coordination support for digital, AI, data, cybersecurity, and IT projects.
• Maintain project schedules, action logs, milestones, deliverables, dashboards, and status reports.
• Follow up on action items and communicate updates to stakeholders.

Event & Department Support

• Coordinate town halls, team meetings, training sessions, employee events, and executive visits.
• Manage logistics including rooms, catering, travel, meeting technology, and virtual access.
• Support recognition, volunteer, and employee learning activities.

Onboarding & Administrative Support

• Coordinate onboarding, including meetings, equipment, system access, calendars, and orientation resources.
• Build effective working relationships with administrative professionals and teams across the organization.
• Prepare correspondence, spreadsheets, presentations, agendas, and meeting materials.
• Maintain electronic files, distribution lists, shared resources, supplies, and administrative records.
• Use approved AI and digital tools to improve productivity, organization, and administrative workflows.

Qualifications

Required

• 1–2 years of administrative, office coordination, customer service, internship, or related experience; relevant education may substitute for experience.
• Experience coordinating calendars, meetings, travel, events, or expenses preferred.
• Strong organizational skills with the ability to track action items and meet deadlines.
• Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel, with willingness to develop advanced skills.
• Strong written and verbal communication skills with the ability to interact professionally at all levels.

Preferred

• Experience supporting technology, digital, data, cybersecurity, AI, or IT teams.
• Familiarity with collaboration tools, spreadsheets, purchasing, or basic reporting.
• Associate’s or bachelor’s degree in business, communications, technology, or related field.
• Interest in AI, digital tools, emerging technology, and responsible automation.
• Event coordination, project support, or administrative internship experience.

Additional Expectations

• Demonstrate professionalism, accountability, discretion, and flexibility.
• Maintain confidentiality and follow EnerSys information security standards and company values.
• Continuously improve administrative processes, tools, and ways of working.
• Serve as a positive representative of the Digital, AI, and Information Technology organization.

Travel Required: Occasional, based on business needs.

General Job Requirements

• This position will work in an office setting, expect minimal physical demands.

EnerSys provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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