Executive Assistant

Executive Assistant to the CEO

JOE Homebuyer is looking for a highly organized, proactive, tech-savvy Executive Assistant to work directly with our CEO.

This is more than a traditional administrative role. We're looking for someone who can become an extension of the CEO, helping manage business and personal responsibilities, coordinate projects, solve problems, and create systems that make life and business run more efficiently.

Our ideal candidate is resourceful, takes initiative, exercises excellent judgment, and knows how to leverage AI and technology to accomplish more in less time.

Position Details

• Part-time: Approximately 25 hours per week.
• Location: South Jordan, Utah
• Flexible schedule with in-person availability as needed.
• Occasional flexibility outside normal business hours for time-sensitive matters.

Key Responsibilities

• Calendar & Communication: Manage scheduling, appointments, email, meetings, and communications while protecting the CEO's time and priorities.
• Meeting Management: Prepare meeting materials, track action items, and ensure commitments and follow-ups happen.
• Project Coordination: Help manage projects, coordinate with team members and partners, track deadlines, and keep initiatives moving.
• Personal & Family Support: Assist with appointments, reservations, travel, purchases, and family logistics.
• Travel & Events: Coordinate business and personal travel, conferences, meetings, and events.
• Organization & Accountability: Build systems to track priorities, deadlines, responsibilities, and important details so nothing falls through the cracks.
• AI & Technology: Use AI tools, automation, and technology to streamline workflows, improve productivity, and eliminate repetitive tasks.

AI & Technology Skills Are Essential

We are looking for someone who goes beyond basic ChatGPT experience.

The ideal candidate:

• Has significant hands-on experience with ChatGPT and other AI tools.
• Uses AI regularly for research, writing, organization, and project management.
• Can create AI-assisted workflows and basic automations.
• Enjoys learning new technology and finding ways to work smarter.
• Can identify opportunities to improve efficiency through AI.
• Understands the importance of accuracy, discretion, and protecting confidential information.

We would love to find someone who can introduce the CEO to new tools and technologies that make both business and personal life more efficient.

Ideal Candidate

• Exceptionally organized and detail-oriented.
• Proactive and naturally anticipates needs.
• Strong written and verbal communication skills.
• Excellent judgment and discretion with confidential information.
• Resourceful, adaptable, and comfortable solving problems independently.
• High emotional intelligence and a service-oriented attitude.
• Comfortable managing multiple priorities in a fast-paced environment.
• Enjoys technology, innovation, and continuous improvement.

Previous experience supporting a CEO, entrepreneur, or business owner is preferred.