Full Time - Executive Assistant - Clear Lake, IA

Executive Assistant

One Vision | Clear Lake, Iowa

Full-Time | Non-Exempt

Work Schedule: On-Site (Clear Lake Office)

Work Where You Matter!

Are you a highly organized professional who enjoys keeping things running smoothly, managing multiple priorities, and supporting others in achieving their goals? One Vision is looking for an Executive Assistant to provide high-level administrative support to our Chief Executive Officer (CEO) and Executive Leadership Team.

At One Vision, we are committed to supporting individuals with disabilities in living fulfilling, independent lives. Our Executive Leadership Team plays an important role in guiding our organization, and the Executive Assistant helps make that work possible by ensuring effective communication, organization, and coordination of daily operations.

As our Executive Assistant, you will work closely with the CEO and other executive leaders to manage schedules, coordinate meetings, prepare communications, and support important organizational initiatives. This position is ideal for someone who is detail-oriented, proactive, adaptable, and comfortable managing competing priorities in a fast-paced environment.

What You'll Do

• Provide high-level administrative support to the CEO and Executive Leadership Team while maintaining professionalism, discretion, and confidentiality.
• Manage executive calendars, scheduling, appointments, and daily workflow priorities.
• Serve as a primary point of contact for executive communications, including phone calls, emails, visitors, and inquiries.
• Coordinate meetings for executive leadership, the Board of Directors, and organizational committees, including preparing agendas, meeting materials, and follow-up communications.
• Prepare professional correspondence, presentations, reports, announcements, and other executive-level documents.
• Anticipate executive needs by gathering, organizing, and preparing information to support meetings and decision-making.
• Coordinate travel arrangements, registrations, accommodations, itineraries, and expense reporting.
• Assist with special projects, organizational events, and leadership initiatives.
• Maintain positive working relationships with internal teams, board members, and external partners.
• Identify opportunities to improve administrative processes, executive workflows, and organizational efficiency.

What We're Looking For

• High school diploma or equivalent required.
• Additional education or training in business administration, office management, or a related field preferred.
• Two or more years of administrative or office support experience preferred.
• Proficiency in Microsoft Office applications, including Word, Excel, Teams, and SharePoint.
• Strong organizational and time management skills, with the ability to balance multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail, problem-solving abilities, and sound professional judgment.
• Ability to work independently, take initiative, and collaborate effectively with others.
• High level of integrity, professionalism, and confidentiality when handling sensitive information.
• Ability to adapt to changing priorities while maintaining accuracy and efficiency.
• Strong interpersonal skills and the ability to build positive working relationships.
• Valid driver's license and an acceptable driving record in accordance with organizational requirements.
• Commitment to One Vision's mission and a desire to advocate for individuals with disabilities.

Previous experience supporting executive leadership, coordinating board meetings, or managing complex schedules is beneficial.

Why Join One Vision?

At One Vision, your work has a purpose beyond the day-to-day administrative responsibilities. As Executive Assistant, you'll have the opportunity to make a meaningful impact by supporting the leaders and initiatives that help our organization fulfill its mission.

You'll work closely with executive leadership, contribute to important organizational projects, and play a key role in keeping operations organized and running efficiently.

Ready to make an impact? Apply today and help One Vision continue making a difference!

One Vision is an Equal Opportunity Employer. We value diversity and are committed to providing an inclusive workplace for all employees.

All offers are contingent on passing a background check and drug screen.