Executive Administrative Assistant

Description

Summary of Job: Dynabrade is seeking a highly organized and proactive Executive Assistant to support our President & CEO and the Executive management team. The role is critical to ensuring seamless daily operations within a fast-paced manufacturing and global sales environment. The Executive Assistant will manage multiple schedules, coordinate strategic projects, and serve as a key communication link between executives, internal departments, and external partners.

Why Join Dynabrade?

• Play a key role in supporting a global industry leader.
• Collaborative culture focused on innovation and continuous improvement.
• Competitive salary, benefits, and growth opportunities.

Essential Duties and Responsibilities: Regular tasks performed and outcomes to be accomplished on the job. Other duties may be assigned.

Executive Support

• Manage and optimize executive calendars, meetings, and travel arrangements.
• Prepare and edit correspondence, spreadsheets, reports, presentations, and briefing materials.
• Anticipate executive needs and proactively manage tasks.
• Handle confidential company information with discretion.

Cross-Department Coordination

• Facilitate communication between executives and departments.
• Support initiatives related to product launches, trade shows, and organizational priorities.
• Assist with gathering information for KPIs and leadership metrics and preparing related reports and presentations.

Project & Meeting Management

• Coordinate leadership meetings, offsite sessions, and events.
• Prepare agendas, compile materials, and track action items.
• Support cross-functional projects and deadlines.

Customer & Partner Interaction

• Serve as a point of contact for distributors, vendors, and partners.
• Coordinate visits and tours for customers and business partners.
• Ensure visitors experience Dynabrade’s culture of quality and innovation.

Operational & Administrative Excellence

• Maintain organized systems for documentation and workflows.
• Assist with preparations for trade shows and corporate events.
• Identify opportunities to improve processes and efficiency.

Requirements

Knowledge, Skills and Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The listed requirements are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree preferred; equivalent experience considered.
• 3–5 years of executive-level support experience, ideally in manufacturing or B2B.
• Experience supporting senior leaders and cross-functional teams.
• Exceptional organizational and communication skills.
• Proficient in Microsoft Office, Google, and AI collaboration tools.
• Ability to manage multiple concurrent projects and priorities.
• Professional, resourceful, and customer-service oriented.
• Flexible team player, willing to adapt to change and unafraid of challenges
• Familiarity with ERP/CRM systems is a plus.

Physical Job Requirements and Work Environment: The safety, health and well-being of our team is our leading value! The physical demands and work environment described here are representative of those that are encountered by and must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• On-site at Dynabrade’s Clarence, NY facility.
• Ability to support extended hours during peak periods or events.
• Occasional support for companywide meetings and visiting customers.
• Use of hearing protection, eye protection and safety shoes required. Hearing and eye protection provided. Safety shoes and prescription safety eyewear covered by reimbursement program.