Executive Personal Assistant (Personal & Real Estate)

About the role

FLF Holdings / Curated Group is hiring a full-time Executive Personal Assistant to support our principal, a Jupiter, FL real estate developer, across both business and personal life. This is one role with two sides: keeping a busy developer on task across active real estate projects, and keeping his household running smoothly.

We develop ground-up projects and acquire and improve existing multifamily, office, industrial and retail properties. The right person will learn our projects well enough to anticipate what's next, and is equally comfortable walking the dog or following up with an architect for a schedule update.

Position · Executive Personal Assistant

Reports to · Principal (Josh Simon); works closely with the COO and executive team

Location · Jupiter, FL — office at Jupiter Business Center plus principal's home and properties

Type · Full-time, on-site, non-exempt hourly

Business responsibilities

Keep the principal on task and on schedule

• Own the principal's calendar: schedule, confirm and prep meetings, site visits and calls; resolve conflicts before they happen
• Run a daily rundown of priorities, calls to return and deadlines; follow up until each item closes
• Manage phone and email responsiveness: screen and return calls, draft replies, flag what needs his attention
• Track his to-do list and follow up on tasks he assigns to managers and the project team

Know the projects

• Learn the active portfolio — development, acquisition, leasing and disposition projects — and the key partners, investors, lenders, attorneys and contractors on each
• Keep project timelines, open items and upcoming milestones current, and prompt the principal ahead of each one
• Prepare meeting briefs and take notes and action items on calls
• Coordinate document signatures across multiple parties, notarization, and routing of agreements

Office and admin support

• Process invoices for approval and assist accounting with admin tasks (check mailings, scanning, filing)
• Assist with property inspections and occasional leasing calls
• Handle office tasks: mail, supplies, copier, organization
• Support other executives (COO, President, CFO, Controller, VP of Acquisitions, Construction PMs) as needed

Personal and household responsibilities

• Walk and care for his dog when at the office when he is unavailable
• Let vendors, contractors and service providers into and out of the principal's home; be present for the visit and confirm work is done
• Schedule and oversee home maintenance and repairs
• Book personal and business travel, including flights, hotels and itineraries
• Handle personal appointments and errands: vehicle maintenance, haircuts, pickups and drop-offs
• Handle all personal matters with complete discretion

Who we're looking for

Someone sharp enough to follow a real estate deal and grounded enough to handle the dog walk without blinking.

Required

• Polished written and verbal communication; comfortable speaking with investors, partners and attorneys
• Highly organized: manages multiple priorities, deadlines and people without dropping follow-ups
• Proactive — anticipates needs and keeps the principal on task, rather than waiting for direction
• Trustworthy and discreet with personal, household and financial matters
• Comfortable in a support role and with tasks some would call menial
• Valid driver's license, insurance and reliable vehicle for errands and travel between office, home and properties
• Comfortable with Microsoft Outlook, Word and Excel; comfortable learning new tools, including AI assistants

Competencies

1. Multitasks, prioritizes and manages time to get projects completed
2. Produces results independently and as part of a team
3. Strong organizational and analytical skills; thinks outside the box
4. Operates with integrity and honesty, with the company's best interest as a priority

Schedule, work environment and pay

· Schedule: Full-time, Monday–Friday. We are willing to discuss part time or flexible schedules but work from home is not possible.